Academic Policies and Procedures

Utica College fully affirms the principle of academic freedom and endorses the American Association of University Professors Statement on the Academic Freedom of Students. The preamble of that statement is quoted below.

“Free inquiry and free expression are essential attributes of the community of scholars. As members of that community, students should be encouraged to develop the capacity for critical judgment and to engage in a sustained and independent search for truth. The freedom to learn depends on appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. The responsibility to secure and to respect general conditions conducive to the freedom to learn is shared by all members of the academic community. Students should endeavor to exercise their freedom with maturity and responsibility.”

The regulations published in this catalog and in the Student Handbook have been established and endorsed by the representative governing bodies that establish the academic and behavioral standards expected of all members of the Utica College community.

Students are held responsible for abiding by all regulations set forth in the catalog and the Student Handbook. While they may seek the advice of a counselor, final responsibility for any decision reached or action taken is theirs.

THE COLLEGE RESERVES THE RIGHT TO CANCEL ANY COURSE IF NECESSARY AND TO MAKE CHANGES IN REGULATIONS, CURRICULA, AND FEES AT ANY TIME.

Email

All students, staff, and faculty are issued an official UC e-mail account and are required to use it for official communication with UC students, staff, and faculty. Your UC e-mail account is the primary official channel through which the College will communicate with you, therefore you must check your account regularly. Information on using your UC e-mail account can be found at www.utica.edu/helpsheets.

Majors

Majors consist of courses focused on a particular academic field. Majors are declared by a student either at the time of original admission to the College and the major program, or through the school office related to the major. Certification for graduation takes place during the final semester of the student’s senior year after the student has applied for his/her degree. Certification is based upon satisfactory completion of all major, major-related, electives, and other requirements. Any major the student completes is indicated on the transcript.

Each student bears final responsibility for ensuring that degree requirements are completed. An unofficial review of each student’s status is completed by the major adviser(s) during the student’s junior year to determine which graduation requirements the student has finished and which courses still need to be completed.

Majors are subject to the following regulations:

1. Students must complete at least one major to graduate.
2. Majors must be comprised of the courses listed in either the catalog for the year of the student’s matriculation or the catalog of a subsequent year.
3. The pass/fail option may not be used for courses in the major unless that grading system is specified for that particular course.
4. When completing a dual major, no more than nine credit hours comprising the first major may be used toward fulfilling the requirements of the second major. General Education Core courses that also fulfill major requirements are exceptions to this limit.
5. For graduation certification, students must earn at least a 2.0 average in their major course requirements. This includes all courses listed under Major Course Requirements and all courses listed under the student’s Concentration. It does not include courses listed under Major-Related Courses. Some majors have more stringent requirements. (See specific majors under the “Programs of Study ” section of this catalog.)
6. Students must declare a major before they accumulate 60 credit hours in order to receive financial aid.

Minors

Although a minor is not required, students may elect any minor offered by Utica College as long as it is different from their major. Minors are declared and certified in their respective schools in the same manner as majors. When students select, complete, and are certified in a minor, this will be indicated on their transcripts upon graduation.

Minors are subject to the following regulations:

1. No more than nine credit hours that comprise the major may be used toward fulfilling the requirements of the minor. General Education Core courses that also fulfill major requirements are exceptions to this limit.
2. The pass/fail option may not be used for courses in the minor.
3. For certification, students must earn at least a 2.0 average in the minor.
4. Students may take more than one minor but also must complete a major.
5. Half of the credits must be completed with courses taken from Utica College.

Dual Majors, Majors and Minors, Combined Degrees

Students may complete a dual major or a combination of a major and a minor by successfully completing all of the requirements of two major programs or a major program and any minor program(s) except for restrictions previously noted. Careful consultation with the student’s adviser may be necessary to avoid conflicts. However, students only may receive one B.A. or B.S. degree. The dual major or combination of a major and a minor is reflected on the student’s permanent records maintained by the Office of the Registrar.

Two distinct bachelor’s degree programs may be pursued simultaneously. The programs may be in the same school or two different schools; must lead to two different career objectives; and must have two distinct degree titles (BA/BS). In such cases, two degrees will be conferred, and two diplomas awarded. Combined degree programs will require the completion of 30 credits beyond the usual requirements for one degree (typically 120/128). The minimum total credits required in combined degree programs are 150.

Course Numbers

Advising

Each semester, on-ground students meet with their academic adviser to obtain their registration PIN. Online and hybrid students obtain their registration PIN from their Success Coach or academic adviser.

Grading System

The grading system used at Utica College is a letter system: A, A-, B+, B, B-, C +, C, C-, D +, D, and P, which are passing grades, and F (failing).

Grade Points and Credit Hours

Grade points are awarded on the basis of 4.0 for each credit hour of “A” grade, 3.7 for A-, 3.3 for B+, 3.0 for B, 2.7 for B-, 2.3 for C+, 2.0 for C, 1.7 for C-, 1.3 for D+, 1.0 for D, and 0 for F. For most courses at Utica College, students receive three credit hours, although the number of credit hours per course varies. The individual course listings in the catalog and in each semester’s registration schedule inform students of the number of credit hours granted for each course.

Incompletes

A grade of Incomplete may be granted only if it can be demonstrated that it would be unfair to hold a student to the normal time limits for the course. A Request for Grade of Incomplete Contract (available online on the Registrar’s Form Page at http://www.utica.edu/academic/registrar/) must be completed by both the student and the instructor and requires the approval of the appropriate school dean. The amount of time granted to complete the Incomplete will be set by the instructor at the time the contract is submitted. Even though an instructor may require a student to repeat certain elements of a course to finish an Incomplete, students should not register for the course a second time.

A grade of I will remain on the record and is calculated as a failing grade until a change of grade is submitted by the instructor. Completing requirements for a course does not remove the Incomplete from the record. The “I” remains a permanent part of the academic record and transcript so that the change from incomplete to a grade can be clearly identified. An Incomplete may affect a student’s financial aid. Please contact the Office of Student Financial Services for more information.

Pass/Fail Courses

Students in on-ground programs should come to the Office of the Registrar for a Pass/Fail form. Students in online or hybrid programs should contact the Office of the Registrar for instructions on how to take a course on a Pass/Fail basis.

1. Freshmen cannot take classes on a Pass/Fail basis
2. Only elective courses may be taken on a Pass/Fail basis - no courses that are required for Core, Minor, or any part of the Major may be taken on a Pass/Fail basis.
3. You cannot be on academic probation.
4. Maximum of one course per semester may be taken on a Pass/Fail basis.
5. Total maximum of six courses may be taken on a Pass/Fail basis.
6. Courses taken on a Pass/Fail basis may affect your eligibility for graduation honors. Refer to the catalog for details.
7. The deadline to elect to take a course on a Pass/Fail basis is posted on the Academic Deadlines schedule.

When passing a pass/fail course, students will receive a grade of P and the degree credit hours normally awarded for the course. The grade of P earns no grade points, and credit hours earned are not computed in determining their semester’s or cumulative averages. If failing a pass/fail course, students will receive a grade of F. The failing grade will be computed in their semester and cumulative averages.

Pass/fail courses can have an effect on eligibility for honors and on probationary standing. Students should check the honors and probation regulations carefully and evaluate the possible effects of pass/fail courses on their averages and their qualifications for graduation with honors before they exercise the pass/fail option.

Waived Courses

Under certain circumstances, a required course may be waived, meaning that the student does not have to take that course. A waived course implies that a student has sufficient knowledge in that particular area. However, no credits are awarded for waived courses, and the total credit hour requirement for the degree still needs to be met. Course credit is only granted through completion or transfer of a course (see Transfer Credit). Students who have had a course waived should consult with their advisor to identify a sequence of courses that will ensure they will have the necessary credits to graduate.

Graduate-Level Courses That Will Be Applied Toward the Undergraduate Degree

Before registering for any course at the 500 level, undergraduate students must receive the permission of the instructor of the course. In exceptional circumstances, undergraduate students are permitted to take courses at the 600 level. However, before registering for courses at the 600 level, students must obtain permission from both the instructor of the course and the dean of the student’s home school. The grade received in a graduate-level course taken by an undergraduate, along with the credit, will be factored into the undergraduate degree totals on the student’s academic record.

Graduate-level courses taken to satisfy undergraduate degree requirements may not be applied toward a Utica College graduate degree program. Undergraduate students taking a graduate level class will be graded according to the graduate grading scale (see grading scale for details).

Exceptions to this policy are students enrolled in the College’s B.S. /M.S. in Occupational Therapy or B.S. /D.P.T. programs, where the student earns an undergraduate degree after four years, and the master of science or doctor of physical therapy degree after the sixth year. Exceptions to this policy also apply to any undergraduate program that leads to a Master of Education degree and NYSED teacher certification, in a dual degree program.

Averages

Students can compute their grade point average for each semester by dividing the number of quality points they receive by the number of passed hours of course work (credit hours received for P grades do not count for the purposes of G.P.A. calculations). Their cumulative grade point average can be computed by dividing the total of all quality points they have been awarded by the total number of passed hours (credit hours received for P grades or certain other grades described in the section on “Repeating a Course” do not count for the purposes of G.P.A. calculations).

Grade Changes

Once a grade has been reported, it may not be changed except to correct a computational or clerical error. All such cases must be reported by the course instructor and require the approval of the appropriate school dean.

If a student believes that the grade reported by the course instructor is not accurate and after talking with the instructor still believes there is an error, the student may petition the Academic Standards Committee for a grade change. (See “Grievance and Complaint Procedures.”)

Repeating a Course

Students must repeat any required course that they fail. Students may elect to repeat any course, assuming the course is taught in any subsequent semester during the student’s tenure, subject to the conditions below. Students repeating a course may be denied enrollment if there is not available space in the class. Majors may have stricter policies that supersede this general policy; check major requirements for details.

Students wishing to repeat a course must register for and retake the course at Utica College if they wish to remove the calculation of the lower grade from their cumulative averages. Equivalent courses taken at other institutions are not counted as repeated courses.

When a course is repeated at Utica College, the lower of the two grades is removed from the calculation of the student’s cumulative average. If a course is repeated more than once, the lowest grade is excluded and all other grades are factored into the grade point average. In either case, each time the course is taken, the grade will remain part of the student’s permanent transcript. Credit is awarded only once, regardless of the number of times the course is repeated.

If the previous grade earned by a student was not deficient as determined by either the College’s standards or by the standards of the program in which the student is matriculated, the repeated course does not count towards a full-time load, nor is it eligible for certain kinds of financial aid. Students intending to repeat a course where the prior grade was not deficient need to be registered for a full-time course load in addition to the repeated course in order to qualify for full-time financial aid, maintain full-time enrollment standing, or to remain in compliance with visa requirements. Students intending to repeat a course should check with Student Financial Services, and international students intending to repeat a course should check with International Education, prior to registering for the course.

Dean’s Honor and High Honor Lists

The Dean’s Honor List, published after the end of each semester, gives recognition to all students who complete 12 or more credit hours of work with a semester’s average of 3.4 or better. Pass/fail courses are not counted toward the 12-hour requirement.

The Dean’s High Honor List, published after the end of each semester, gives recognition to all students who complete 12 or more credit hours of work with a semester average of 4.0. Pass/fail courses are not counted toward the 12-hour requirement.

Matriculated part-time students are eligible for both lists if they take at least six and no more than 11 credit hours.

Graduation Honors

Students must have an average of 3.4 - 3.59 to graduate cum laude, 3.6 - 3.79 for magna cum laude, and 3.8 - 4.0 for summa cum laude honors, and students must complete at least 36 credit hours of Utica College graded coursework at the 300- and 400-levels to be graduated with honors. If a student transfers from another institution, graduation honors are computed on the basis of Utica College credit alone. Courses transferred from another institution, whether they are taken prior to admission or while a student is at Utica College, satisfy graduation requirements but are excluded from calculations of cumulative or program-specific grade-point average. At least 60 hours must have been taken in Utica College courses through the spring term immediately preceding the commencement ceremony in which they participate. P grades earned in pass/fail courses are not computed in the student’s average, and the credit hours earned in pass/fail courses do not count toward fulfilling the 60-hour requirement for honors with the exception of mandatory pass/fail courses. Second degree candidates are eligible provided they have carried 60 hours of additional Utica College credit in their second degree program.

To be considered for valedictorian or salutatorian, students must meet all of the preceding requirements for graduation honors. Additionally, students must have applied for a degree by the published deadline and be eligible for graduation in May or the previous December. They also must be registered for at least 10 hours of credit in the spring semester if they are May graduates or at least 10 hours in the fall if they are December graduates. Transfer students must have completed at least three semesters of residency, with summer session counting as a semester. For transfer students, records at previous institutions must be included in computation of grade point average if the cumulative average is less than the Utica College average; records from previous institutions are excluded if the cumulative average is greater than the Utica College average.

Graduation Requirements

To be approved for graduation a student must:

1. Students must have satisfied all requirements listed for their majors in the catalog. (See section on “Majors and Minors.”) They must have at least a 2.0 average in their major course requirements. This includes all courses listed under Major Course Requirements and all courses listed under the student’s Concentration. It also includes courses listed under Major-Related Courses.
2. Students must have a cumulative average of at least 2.0.
3. A student’s last 30 credit hours, granted toward his or her Utica College degree, must have been earned from Utica College courses with matriculated status.
4. Students must be recommended by the faculty.
5. For the Bachelor of Arts degree, a minimum of 75 percent of the hours required for graduation must be taken in the liberal arts and sciences. For the Bachelor of Science degree, a minimum of 50 percent of the hours required for graduation must be taken in the liberal arts and sciences.
6. Students must be active for the semester in which they are graduating.
7. Students must apply for graduation by the deadline. Details, including deadlines, are available on the College website at http://www.utica.edu/ogs/gettingtograduation.cfm.

It is the student’s ultimate responsibility to ensure that all degree requirements have been completed. Students can review their progress toward degree completion at any time using the Degree Evaluation function, which is in the Student Services tab in BannerWeb for students. It is strongly suggested that students resolve any holds as soon as possible to aid in a smooth and timely process.

Awarding a Posthumous Degree

A family member of a deceased student or other interested party may make a request to the Office of the President for a posthumous degree.

To be eligible, an undergraduate student must have been enrolled at the time of death, in good academic standing, and have earned a minimum of 105 credits. A graduate student must have been enrolled at the time of death, in good academic standing, and have satisfactorily completed a minimum of 75% of the course work towards a graduate degree.

Under special circumstances, the President may grant the awarding of a posthumous degree for an undergraduate student who has completed fewer than 105 credits or a graduate student who has completed less than 75% of the degree course work.

Absences

Instructors establish the attendance requirements for each of the courses they teach. Instructor expectations regarding absences (for any reason) and parameters for making up late or missed work may differ, and are usually outlined in the syllabus for each class. If a student incurs excessive absences in a course, his or her grade may be lowered or he or she may receive an F for the course. Only the instructor can excuse a student from class.

In the event that a student has been/will be absent from class for reason due to illness, injury, or family emergency, students are responsible for notifying their instructors and for consulting with each of them to explore whether and how they may be able to make up the missed work. Courtesy absence notices may be sent to instructors from the Office of Student Affairs if the student has been or will be absent for three or more consecutive class days due to an illness, injury, or family emergency, if the office is notified of this by the student, their parent or guardian, a UC professional staff member, or a health care professional (with the student’s consent). Similarly, with the student’s consent, the Student Health Center may verify to an instructor that the student was seen on a specific date for medical reasons. Absence notifications from these offices are not intended to be and do not constitute an official excuse for missing class.

Although religious holidays are not reflected in the academic calendar, Utica College does recognize the right of each student to observe religious holidays and other religious commitments. If a student wishes to observe religious commitments that will conflict with class times or other class-related activities, it is the student’s responsibility to notify faculty members well in advance in order to work with faculty members to find an accommodation that satisfies both the learning goals of the class and the religious commitment of the student.

Maximum Credit Hour Loads

Students in good standing may take up to 17 credit hours of courses per semester without special permission. Any credit hour load that exceeds 17 hours per semester must be approved by the dean for the school in which the student is majoring.

During the summer sessions, students may take up to nine credit hours without special permission. During winter session, they make take only three credit hours without special permission. Any credit hour loads that exceed these limits must be approved by the dean of the school in which the student is majoring. The Vice President for Student Affairs must approve this for undeclared students.

Student Classification

To be eligible for class membership, a student must have satisfactorily completed the following minimum credit hours:

Independent Study

The faculty of each school, department, or subject area defines its own concept of independent study, but it is understood that students only undertake individual projects beyond subject matter covered by the courses listed in the catalog. Normally open to juniors and seniors only, independent study may be taken for a total of no more than 18 credit hours toward a degree. Independent study courses usually are numbered 290, 390, or 490, may be offered for variable credits, and can be repeated, providing the projects are not the same. Disciplines may add individual criteria and requirements.

In order to register for independent study, students must obtain and complete a registration form and a study plan form (available on the Registrar’s Forms Page at http://www.utica.edu/academic/registrar/forms.cfm) and have them signed by the faculty member who will supervise their projects, by the coordinator of the subject area in which they will be working, and by the appropriate school dean. School and department independent study guidelines are available in the appropriate school offices. The study plan is, in effect, a contract between the student and the faculty member who will supervise the student’s work. It must specify the nature, title, goals, and methods of the student’s project; the means of evaluation to be used by the student’s faculty supervisor; and the number of credit hours the student will receive for successfully completing the project. The completed forms must be filed with the Office of the Registrar when students register for the course.

Independent study is limited to matriculated students only.

Tutorial Study

Courses that are listed in the catalog, but that are not offered regularly, may be taken on a tutorial basis under extraordinary circumstances, and are designated by the word “Tutorial” in the course title when appearing on a student’s transcript.

Information on registration procedures for courses students need to take on a tutorial basis is available in the appropriate department or school office or from the Office of the Registrar. The forms are also available on the Registrar’s Forms Page at http://www.utica.edu/academic/registrar/forms.cfm.

Topics Courses

Courses in specialized areas of interest are listed in the “Courses of Instruction” section of the catalog under such rubrics as “Topics in … ,” “Advanced Study in…,” “Special Topics in… ,” “Studies in… ,” or “Mini-courses.” These courses are usually numbered 200, 300, or 400 to reflect the course’s level and its position in the curriculum. Topics courses are offered for variable credit (usually one to six credit hours) and may be repeated, provided the subjects are not the same. Other qualifications, criteria, limits, and descriptions may be added by the discipline in which the course is being offered.

Auditing

A full-time matriculated student in good standing may, with the permission of the instructor, attend a course as an auditor, without charge. Registration is required.

Part-time or non-matriculated students who wish to audit a course may do so, with the permission of the instructor, provided they register for the course and pay the tuition charge.

An auditor receives a grade of AU and does not participate in course examinations or other work except at the option of the instructor. A student may change from audit to credit status no later than the second week of classes.

Eligibility for Activities

Eligibility for participation in any College activity requires a student to be fully matriculated and carrying at least 12 hours in the current semester. An organization may require, in addition, a particular grade point average.

Eligibility is required for the following:

• To participate in College-sanctioned theatrical, musical, or other productions, except where such participation is required for academic course credit.
• To hold office (elective or appointive, editorial, or other post) in any organization chartered by the College or using the Utica College name in which participation does not carry academic credit.
• Students intending to pledge any Greek-letter organization must have a minimum 2.0 cumulative average and have completed at least 12 credit hours at Utica College. First semester transfer students intending to pledge any Greek-letter organization must have a minimum 2.5 cumulative average and have completed at least 12 credit hours at their previous institution.
• To participate in non-athletic intercollegiate competition.

Athletic Eligibility

Eligibility for intercollegiate competition is governed by the National Collegiate Athletic Association (NCAA), the Eastern College Athletic Conference (ECAC), the Collegiate Water Polo Association (CWPA), and the Empire 8 Conference. A student must be full-time matriculated (minimum 12 credit hours per semester) and must be making satisfactory progress toward a baccalaureate degree.

The student-athlete also must meet the following minimum standards for cumulative grade point average (GPA) in order to maintain athletic eligibility for intercollegiate competition. This applies to students matriculating as freshmen or as transfer students.

Varsity athletics is an activity open to full-time, on-ground students only.

In conjunction with the Provost’s office, the Athletic Department administration reserves the right to suspend a student-athlete indefinitely from competition and/or practice, if it is learned that the student-athlete is struggling in one or more of the following areas including but not limited to: attending class and progressing in class in a reasonably acceptable manner, handing in and achieving passing grades in major assignments, having appropriate classroom behavior  and achieving a passing grade in class.

Make-up Examinations

If a student is unable to take any scheduled examination, a professor may choose to offer a make-up examination; this is not required and is entirely at the discretion of the professor. Such examinations must be taken during the same semester in which the examination was missed, unless a grade of Incomplete is given for sufficient reason.

Study at Other Institutions

As an institution of higher learning, Utica College strives to protect the integrity of its degree offerings. Therefore, Utica College students must obtain prior written approval from their advisers, school deans, and the registrar before taking courses at another institution for credit at Utica College. Approval is not usually granted if the same course is offered concurrently at Utica College. Students who undertake such study must meet all graduation requirements listed previously.

Students who already have transferred one-half of their credits required for their degree from a two-year college may not return to a two-year college for additional course work or apply additional credits through CLEP.

Forms for the purpose of obtaining permission for course work at other institutions are available at the Office of Student Services, in the Office of the Registrar, online on the Registrar’s Forms Page at http://www.utica.edu/academic/registrar/forms.cfm, and in the school offices. Forms for the purpose of obtaining permission to study abroad are available in the Office of International Education.

Experience Credit

Only in exceptional circumstances will Utica College allow for experience credit. Experience credit is limited to fifteen credits in a program, and the experience credit must have produced the learning equivalent to taking a course in the program. A student wishing to receive experience credit must submit an Application for Experience Credit to their program director, who in turn submits the form with their endorsement to the Dean of the school. If approved some type of formal evaluation demonstrating knowledge of the information appropriate to the course must occur such as a final paper or exam. The appropriate tuition and fees apply for the equivalent course(s) based on the per-credit rate for that program’s tuition.

Schedule Changes

Any change in schedule must be processed by the Office of the Registrar in order to become effective. Failure to do so will result in a grade of F for the course.

Please consult the Registrar’s web page (https://www.utica.edu/academic/registrar/withdraw.cfm) to find appropriate deadlines and forms.

Withdrawing from a Class or from the College

There are multiple parts of a term in every semester, and there are three distinct date ranges for each part of term:

1. The add/drop period - dropping a class during this period will result in the complete removal of the course from your record.
2. The withdraw period - withdrawing from a class during this period will result in a grade of WD on your transcript. This grade will not affect your GPA. On the “deadlines” page, this date is noted as “Last day to WD without academic penalty.”
3. The withdraw/fail period - withdrawing from a class during this period will result in a grade of WF on your transcript. This grade calculates as an F in your GPA. On the “deadlines” page, this period begins after the “Last day to WD without academic penalty.”

The deadlines for add/drop, withdraw, and withdraw-fail are all posted online:

• Deadlines for on-campus programs at www.utica.edu/academic/calendar.cfm
• Deadlines for online programs at www.utica.edu/academic/registrar/8week_deadlines.cfm

Courses that run for part of the term have different add/drop/withdraw schedules from those that run the entire term. Please carefully review the academic deadline schedule (www.utica.edu/academic/calendar.cfm) for the deadlines to add and drop these courses.

You can find the procedures for the withdrawal process on the registrar’s web page at www.utica.edu/academic/registrar/withdraw.cfm.

Note that withdrawing from a class may affect your financial aid. You should consult with Student Financial Services prior to withdrawing.

Administrative Withdrawal

Administrative withdrawal occurs in circumstances where the College deems it appropriate that a student be removed from one or more classes. Only the Office of the Registrar may administratively withdraw students, and only with the approval from the Executive Director for Student Financial Service, Executive Director for Student Success and the College Registrar. Students who have been administratively withdrawn will receive an AW (Administratively Withdrawn) code for the course or courses and will have their charges reversed and aid returned.

Conduct Withdrawal

Conduct withdrawal occurs in circumstances where the College deems it necessary that a student be involuntarily removed from one or more classes based on student conduct. Only the Office of the Registrar may conduct withdraw students, and only at written direction from the President, the Provost, or the Director of Student Conduct & Community Standards. Students who have been conduct withdrawn will receive a CW (Conduct Withdrawn) code for the course or courses.  Students who are conduct withdrawn from all courses and the College will be given a student status of “Conduct Dismissal” and a conduct hold will be applied to the student’s account.

Refund Policy

Unofficial Withdrawals (non-attendance)

Any student who stops attending his or her classes during the semester without officially withdrawing from the College is considered an unofficial withdrawal. The College is required to return unearned financial aid to the federal government for all unofficial withdrawals in the same manner as students who withdraw officially.

Return to Title IV Federal Refund Policy

This policy is for all students receiving Federal and Institutional aid who completely withdraw from classes or students who unofficially withdraw by ceasing to attend classes.

Federal financial aid (Title IV funds) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws or stops attending all of their classes before completing more than 60% of the enrollment period, the student may no longer be eligible for the full amount of federal financial aid the student was originally awarded.

A student who withdraws or stops attending a class that only meets for part of the term and who is not attending another class at that time may provide a written statement to the college indicating their intent to attend the future class within that term. If the student does not submit the statement or submits the statement and doesn’t actually attend, the student is considered a withdrawal and a Return to Title IV calculation must be completed.

A student’s federal aid must be recalculated based on the number of days the student actually attended classes. This return calculation is not the same as the College’s tuition refund policy.

A simple equation to explain the process is:

(% of term completed) x (total aid awarded) = earned aid
(Total aid awarded) - (earned aid) = unearned aid to be returned to federal government

If you are considering dropping or withdrawing from your courses, please contact the Office of Student Financial Services immediately regarding the financial implications of this decision.

Return to Title IV Federal Refund Policy for Programs Offered in Modules

A program is considered to be offered in modules if a course or courses in the program do not span the entire length of the payment period or period of enrollment.  For example, for online programs at Utica each semester is 16 weeks, but each course is only 8 weeks.  This means that our online programs are considered modular programs.

As defined in the October, 29, 2010 final regulations, for all programs offered in modules, a student is a withdrawal for Title IV purposes if the student ceases attendance at any point prior to completing the payment period or period of enrollment unless the institution has written confirmation from the student that they will attend a module that begins later in the same enrollment period.

The regulations require the institution to determine whether Title IV funds must be returned based on the number of days actually completed versus the number of days the student was scheduled to attend in the payment period.  The new regulations prevent students from enrolling in modules spanning the period, completing a portion of the period, and retaining all aid for the period.

Schools can determine whether a student enrolled in a series of modules is a withdrawal by asking the following questions:

After beginning attendance in the payment period or period of enrollment, did the student cease to attend, or fail to begin attendance in a course s/he was scheduled to attend?

If the answer is NO, this is not a withdrawal.

If the answer is YES, go to question 2.

When the student ceased to attend or failed to begin attendance in a course s/he was scheduled to attend, was the student still attending any other courses?

If the answer is YES, this is not a withdrawal; however other regulatory provisions concerning recalculation may apply.

If the answer is NO, go to question 3.

Did the Student confirm attendance in a course in a module beginning later in the period (for non-term and nonstandard term programs, this must be no later than 45 calendar days after the end of the module the student ceased attending)?

If the answer is YES, this is not a withdrawal, unless the student does not return.

If the answer is NO, this is a withdrawal and the Return to Title IV Funds requirements apply.

For complete information about how unofficial withdrawals are processed, please contact Student Financial Services (315-792-3179).

Medical Leave

1. To maintain your health coverage if you are insured by a parent and need to maintain your health insurance coverage.
2. To keep your student loans in deferment during an illness.

To apply for a Medical Leave of Absence (students must apply for each semester in which an MLOA is required and must submit the proper forms prior to the end of the add/drop period for that semester):

1. Download and complete the Medical Leave of Absence form from the Registrar’s website at https://www.utica.edu/academic/registrar/MLOA.pdf. Submit the form to the Office of the Registrar.
2. Submit supporting documentation from your healthcare provider. The supporting documentation from your healthcare provider must include:
   1. a basis for the medical leave
   2. an appropriate duration of the leave.

It is not necessary for a student to apply for a MLOA if he or she has a registration record for that semester. A grade of WD counts as a registration record. An MLOA is inappropriate for a student who draws from all classes after the start of a semester and gets WD grades since an MLOA presupposes no registration at all for a term. Since, in such cases, the student has maintained continuous enrollment by having a registration record, he or she is eligible to register the following semester and will suffer no adverse effects due to the fact that he or she was not eligible to apply formally for an MLOA.

Confidentiality of Medical Information:

Information provided to the College as part of an MLOA will be considered confidential and will be released only in circumstances described by the Family Educational Rights and Privacy Act (FERPA).

Taking Military-Related Leave

If you will be leaving for military duty, or are returning from assignment, please contact UC’s Veterans Liaison, Craig Dewan at: (315) 792 3393, e-mail cpdewan@utica.edu.

Utica College policy for military-related withdrawal:

• You will need your official orders for military duty sent to the Utica College Registrar’s Office.
• There will be no academic penalty for withdrawing from your courses provided that you - (a) notify each of your instructors of your leave within reasonable timeframes, (b) work out arrangements with your instructors to complete assignments, and (c) mutually agree on a course completion plan.

Note - Instructors MUST be given adequate communication regarding your leave, and are required only to give you reasonable accommodation for your military leave. Reasonable accommodation is determined by your instructor. If you feel reasonable accommodations are not being made, please notify Mr. Dewan, and provide written proof of your case.

• There will be no financial penalties for withdrawing from your courses provided that you - (a) notify the Office of Student Financial Services of your leave, and (b) speak personally to your financial aid counselor.

Course Cancellation Policy

The College reserves the right to cancel any course if necessary and to make changes in regulations, curricula, and fees at any time.

Midterm Grade Report

Reports indicating the level of achievement at mid-semester are entered by Faculty into Banner where they may be viewed by students through Banner Web for Students. Students should not consider these midterm reports as official grades; they are designed to identify those who may benefit from academic counseling. Students who do not receive a midterm grade report should not assume that their performance in any given course is satisfactory, but should check with their instructors if they are in doubt.

Transcript of Grades

A transcript is an official and complete copy of a student’s academic history at Utica College. It records all courses completed, successfully and unsuccessfully, and all courses that were withdrawn after the add/drop deadline. It also will show any instances of Academic Probation, Academic Warning, or Academic Dismissal. Grades of “F for Cheating” are also recorded on the transcript. Utica College transcripts record every term that you have attended, including both your undergraduate and graduate studies, as applicable. It will show the number of credits accepted for transfer, but not the specific courses. Your transcript also shows any degrees awarded and official College honors earned.

Utica College is also required by New York State to notate the transcript of a student found responsible for a code of conduct violation.  The transcript will state “suspended after the finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation,” as applicable.  Students who withdraw from Utica College while an investigation is pending will have the following notation on their transcript “withdrew with conduct charges pending.” Students may appeal to the Dean of Students and Campus Life to seek removal of such notations.

The Office of the Registrar issues transcripts upon request (see Schedule of Tuition, Fees, and Deposits). Requests are generally processed within five business days. Delays may be experienced during the beginning and end of each semester and during preregistration. Please plan accordingly.

Current students are able to print unofficial copies of their transcripts via the BannerWeb system.

Typically grades are available for students to view one week after the end of the term as long as they have completed their Student Opinionnaire on Teaching (SOOT).  If students do not complete their SOOTs for their courses, they will be able to view their grades two weeks after the end of the term.

Requests for transcripts are not accepted by telephone; they must be made in person or in writing. A request form is available online for download at the www.utica.edu/registrar.

Utica College reserves the right to withhold the transcripts and diplomas of financially delinquent students.

Probation and Academic Dismissal

Anytime a student’s cumulative average falls below 2.0, he or she will be placed on probation. Probation is a warning that the quality of the student’s work must improve or he or she will face academic dismissal for poor scholarship. Students on probation are not allowed to take courses on a pass/fail basis.

Students on probation whose academic performance continues to be poor (GPA below 2.0 and failure to make substantial academic progress as determined by the Academic Standards Committee) will be dismissed from the College. Students with very poor academic records (typically below a 0.5 GPA) may be dismissed without being placed on probation.

Some academic programs have specific probation and dismissal standards that are higher than the College’s. For details see the program information in the “Programs of Study ” section of the catalog. In most cases a student dismissed from a program who is in good academic standing within the College may transfer to another program within the College. For further details consult with an academic adviser or a member of the Office of Student Success staff.

Students in online programs with 8-week classes who are dismissed after a D1 (first part of term) class may complete a subsequent D2 (second part of term) class in the same semester, but may not take classes in the subsequent semester. Students who are dismissed after a D2 class will be removed from classes in the subsequent semester.

Students who are appealing a dismissal may remain in classes for which they are registered until the appeal is heard.

Professional Behavior

For further information consult the Utica College Code of Student Conduct (see Code of Student Conduct) and retention policies of the individual programs.
 

Readmission after Academic Dismissal

Students who are dismissed for academic reasons will not be able to take any courses at Utica College for at least one regular semester. Students who are dismissed at the end of a fall semester are eligible to apply for readmission the following fall semester. Students who are dismissed at the end of a spring semester are eligible to apply for readmission the following spring semester. Utica College is not obligated to accept transfer credit for work taken at another institution during the period of dismissal.

Students whose application for readmission is approved will retain the credits and grades earned before they were dismissed, and they will be readmitted on probation.

A second dismissal is considered to be a permanent separation from the College. Students who can provide convincing evidence of their ability and determination to complete degree requirements successfully may appeal this status to the Provost.

Some academic programs have specific probation and dismissal standards that are higher than the College’s. For details see the program information in the “Programs of Study ” section of the catalog.

Software and Intellectual Rights

Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgment, right to privacy, and right to determine the form, manner, and terms of publication and distribution.

Because electronic information is so volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments.

VIOLATIONS OF AUTHORIAL INTEGRITY, INCLUDING PLAGIARISM, INVASION OF PRIVACY, UNAUTHORIZED ACCESS, AND TRADE SECRET AND COPYRIGHT VIOLATIONS MAY BE GROUNDS FOR SANCTIONS AGAINST ANY MEMBER OF THE ACADEMIC COMMUNITY.

Academic Honesty*

Academic honesty is necessary for the free exchange of ideas. Utica College expects academic honesty from all students.

Academic dishonesty can include plagiarism or cheating. Plagiarism, a serious form of academic dishonesty, is the use of ideas and phrases in the writings of others as one’s own without crediting the source. All materials used or paraphrased must be cited and credited. Cheating refers to both the giving and the receiving of unauthorized assistance in the taking of examinations or in the creation of assigned and/or graded class work. Students who assist other students in, or contribute to, acts of academic dishonesty are subject to the appropriate penalties.

Utica College faculty are authorized to assign academic penalties, including the grade “F for Cheating,” for academic dishonesty.

Students who receive a penalty for academic dishonesty forfeit the right to withdraw from the class or the College without penalty, unless the faculty member allows it. The faculty shall inform the student in writing of the penalty and of the right to an appeal to the Academic Standards Committee, with a copy to the provost and vice president for academic affairs. The provost and vice president for academic affairs will refer any repeat offense, or any particularly egregious first offense, to the Academic Standards Committee, which may recommend a more severe penalty than that imposed by the faculty member. The student may appeal in writing to the Academic Standards Committee to have the phrase “for cheating” removed from his/her academic transcript following graduation from the College.

In addition, instances of academic dishonesty may be referred to the Academic Standards Committee by the Office of Student Affairs, and instances of academic misconduct (misuse of academic resources or facilities) may be referred by the Academic Standards Committee to the Office of Student Affairs for possible action through the student disciplinary process. Behavior by a student may result in both a hearing by the Academic Standards Committee and action through the student disciplinary process. The processes are separate so the decision rendered in one place will not determine the decision rendered in the other.

*See the Code of Student Conduct at http://www.utica.edu/student/conduct/ for definitions, policies, and procedures concerning academic misconduct.

Notice of Utica College Policy Concerning Unauthorized Distribution of Copyrighted Material and Unauthorized Peer-To-Peer File Sharing

The Utica College policy concerning unauthorized distribution of copyrighted material and unauthorized distribution of copyrighted material and unauthorized peer-to-peer file sharing is found on the following web pages:

• Utica College policy on Copyright and Peer-to-Peer File Sharing: http://www.utica.edu/policies/index.cfm
• How to access music, movies, games, software, and other copyrighted materials legally: https://www.utica.edu/academic/iits/copyright/legal_options.cfm
• Copyright laws, copyright protections, and user’s rights: www.copyright.gov/title17/92chap5.html

Education Records and FERPA

Utica College fully complies with the Family Education Rights and Privacy Act (FERPA) and its implementing regulations. To see the College’s policies and procedures in accordance with the FERPA regulations, see http://www.utica.edu/academic/registrar/ferpa.cfm

Students have the right to access and control access to their educational records as provided in the federal Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment. These include the rights to view and challenge the content of specified records, to control the release of personal and academic information to third parties, and to suppress all or some information categorized as “directory information” by legislation.

The policy of Utica College on access to and release of student data/information follows. Pursuant to the Family Education Rights and Privacy Act of 1974, this will constitute official notice of the following information:

1. Official files containing material directly related to students are maintained in the following locations on campus.

• The Office of the Registrar maintains the student’s official academic record, admissions material, copies of official correspondence with the student, and copies of information concerning the student’s academic record sent to prospective employers or other educational institutions at his or her request. Student transcripts are kept permanently. These files are maintained by the registrar.
• The Academic Support Services Center maintains a file containing academic records, admissions material, and copies of correspondence with the student who has not declared a major, or is on academic probation. These copies are maintained by the director of student development.
• The Office of Student Financial Services maintains files containing information related to financial aid applications and awards. These files are maintained by the executive director, Office of Student Financial Services.
• The Office of Student Employment maintains files containing information related to a student’s employment in all campus-based work programs. These files are maintained by the Office of Student Employment.
• Once a student has opened a credential file with the Office of Career Services, the office will send copies of this file to prospective employers or graduate schools at the student’s request for a period of 5 years after opening their file. These files are maintained by the Office of Career Services.
• The Office of Student Affairs maintains files of students who have had cases adjudicated through the College’s student disciplinary system. The student disciplinary system is used to resolve cases of students who are charged with violating the Code of Student Conduct. These files are maintained by the coordinator of student conduct systems.
• The Office of Residence Life maintains files related to students who live in campus residences. The files contain records of students’ housing history, including violations of residential policies and regulations. These files are maintained by the director of residence life.
• The Office of Online and Extended Studies maintains files for students in those programs. The files, which contain academic records, admissions material, and copies of correspondence, are maintained by the executive director of strategic operations.
• Corporate and Professional Programs maintains files for students enrolled in those programs. The files, which contain academic records, admissions material, and copies of correspondence, are maintained by the executive director of corporate and professional programs.
• The Office of Advancement maintains files on students who pledge a gift to the College. These files contain a record of their pledges and correspondence, and are maintained by the coordinator of research and records.
• The Office of Marketing and Communications maintains files on students who submit information for press releases. These files are maintained by the director of media relations.
• The school office in which the student’s major resides maintains a file containing academic records, admissions material, and copies of correspondence with the student. These copies are maintained by the dean of the relevant school.

2. The Act stipulates that the following persons and officials may have access to a student’s file without his/her permission:

• Utica College officials, faculty members, and employees - including student employees, trustees, and persons under contract to the College - who have legitimate educational interests.
• Authorized representatives of certain federal and state officials, including the comptroller general, the secretary of education, etc. Please note that representatives of investigating agencies specifically are excluded.
• Organizations conducting studies for educational agencies for the purpose of developing, validating, or administering predictive tests, or administering student aid programs and improving instruction.
• Accrediting organizations in order to carry out their accrediting functions.
• In compliance with judicial order pursuant to any lawfully issued subpoena.
• Parents of students who are dependents of their parents for income tax purposes.

3. No person, other than those enumerated in #2 above may have access to a student’s records without his or her written consent.
4. Records maintained in the Office of the Registrar constitute the official record and are maintained for a period of six years. Records maintained in the other offices are destroyed when there is no further need for them, usually three to five years after graduation or separation from Utica College.
5. The Act stipulates that students have the right to inspect their records. To do so, they must direct their request in writing to the person responsible for the file they wish to inspect. The request normally will be honored at the time of its receipt, if staff are available, but in no case later than 45 days after the request is made. Students have the right to review all material in their file unless they have waived their right of access. They have the right to receive a copy of any portion of their record, which will be made available to them at a charge of $1 for the first page requested and 10 cents for each additional page, with the exception of transcripts, which will be made available at a charge of $5 per paper copy and $4 per electronic copy.
6. A student has the right to challenge the content of his or her records. If a student should wish to do so, the College will attempt to resolve the dispute informally, through the person having responsibility for the file. If this attempt proves to be unsatisfactory to the student making the challenge, the student may request the president of the College to convene a formal hearing. The president or a faculty or staff member appointed by the president, who shall have no direct interest in the outcome, will conduct the hearing. The hearing will be held within a reasonable time following the request, and the student will be afforded a full and fair opportunity to present evidence relevant to the issues raised. The decision will be rendered in writing by the official conducting the hearing within a reasonable time after the conclusion of the hearing.
7. The Act permits the College to release directory information. Directory information will include the following categories: the student’s name, home town, home address, residency status, campus or local address, telephone number, UC e-mail address, UC student ID number, date and place of birth, academic level, major field of study, weight and height of athletic team members, dates of attendance at Utica College, registration status (full- vs. part-time), degrees and awards received, photographs, and the most recent previous educational institution attended, as well as participation in officially recognized activities and sports. Students who do not wish to have this information released without prior consent should notify the Office of the Registrar in writing. In the absence of such notification, directory information will be released when it is deemed appropriate by college officials.
8. The Act permits the College to reveal the results of disciplinary proceedings against students accused of violent crimes who have been found responsible for violating the College’s rules or policies. The College is also permitted to notify parents if a student younger than 21 is caught drinking or using illegal drugs.

Directory Information

At its discretion, Utica College may provide “directory information” in accordance with the provisions of the Family Education Rights and Privacy Act of 1974 (FERPA). Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Utica College includes the following:

Student’s Name
Local Address/Campus Residence/Telephone Numbers
Permanent Address/Telephone Number
E-mail Address
Date and Place of Birth
Hometown
Degrees and Awards Received and Dates
Dates of Attendance (Current and Past)
Full or Part-time Enrollment Status
Participation in Officially Recognized Activities
Participation in Officially Recognized Sports
Weight/Height of Members of Athletic Teams
Most Recently Attended Educational Institution
Major Field of Study
Academic Levels
Residency Status
Photographs

Students may block the public disclosure of directory information by submitting a Request to Prevent Disclosure of Directory Information form with the Office of the Registrar. Please consider very carefully the consequences of a decision to withhold directory information. A non-disclosure block will call for Utica College not to release any or all of this “directory information;” thus, any future requests for such information from non-college persons or organizations will be refused.

Utica College will honor your request to withhold directory information but cannot assume responsibility to contact you for subsequent permission to release this information. Regardless of the effect on you, Utica College assumes no liability as a result of honoring your instructions that such information be withheld.

Requests for non-disclosure may be filed at any time and remain in effect permanently (including after departing the College) until removed, in writing, by the student.

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records - including your Social Security Number, grades, or other private information - may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

Questions about FERPA, students’ privacy rights, and Utica College’s compliance procedures may be directed to the Office of the Registrar, 123 White Hall, Utica College, Utica, NY 13502-4892.

Release of Personal Information to Military Recruiters

At the request of military branches, the regulations under the Solomon Amendment, 32 CFR Part 215, require the College to release select information on currently enrolled students to military recruiters for the sole purpose of military recruiting. Before releasing the requested information, the College will ask if the intent is to use the requested information only for military recruiting purposes.

The military is entitled to receive information about students who are “currently enrolled,” which is defined as registered for at least one credit hour of academic credit during the most recent, current, or next term.

Under the Solomon Amendment, the military is entitled to receive the following student information:

Name
Age or year of birth
Address
Major
Telephone Number
Level of education (i.e. freshman, sophomore, or degree awarded to a recent graduate)

If a student has requested that his or her directory information not be disclosed to third parties, as is permitted under FERPA, that student’s information will not be released to the military under the Solomon Amendment. In such instances, the school will remove the student’s information sent to the military and note “We have not provided information for X number of students because they have requested that their directory information not be disclosed.”

Confidentiality for Student Employees

Students working in Utica College offices (student employees, resident assistants, or student interns) are sometimes required to handle confidential materials. Students are asked to sign a statement of confidentiality. If a student knowingly reveals information learned in confidence while working in a College office, the College reserves the right to take disciplinary action.

Grievance and Complaint Procedures

Persons who believe that they have been treated unfairly by the College have the right to file a complaint. Individuals are encouraged to resolve complaints informally with the faculty member or administrative officer most closely involved in the alleged problem. In the event that this doesn’t resolve the problem, and/or if someone wishes to take more formal action to file a complaint, the following are the procedures.

If a person feels he or she should be absolved from adhering to a particular academic regulation or procedure, or that an academic regulation has been unfairly applied, or that he or she has been treated unfairly on an academic matter, he or she should discuss the problem with the director of student success. If the matter cannot be resolved to the person’s satisfaction, he or she will be provided with a form for petitioning the Academic Standards Committee. After he or she has submitted the petition, the committee will consider the individual’s case and inform the petitioner by letter of the decision reached and the action taken. Appeals of Academic Standards Committee actions should be submitted in writing to the vice president for academic affairs and dean of the faculty. Appeals of actions taken by the vice president for academic affairs and dean of the faculty should be submitted in writing to the president of the College.

If a person feels he or she should be absolved from adhering to a particular administrative regulation or procedure, or that an administrative regulation has been unfairly applied, or that he or she has been treated unfairly on an administrative matter, he or she should discuss the problem with the Vice President for Student Affairs and Enrollment Management or Dean of Students and Campus Life. The Vice President for Student Affairs and Enrollment Management or Dean of Students and Campus Life, depending on the nature of the complaint, will reach a conclusion in the matter, or refer the individual to the appropriate administrative officer for resolution. In either case, the person will be required to submit his or her complaint in writing and will be informed in writing of the outcome of the complaint. Appeals of actions taken by any administrative officer should be submitted in writing to the president of the College.

Any appeals of actions taken by the president of the College should be submitted to the chairperson of the Board of Trustees.

In resolving complaints, whether academic or administrative in nature, the College will adhere to the following principles:

1. The College will attempt to investigate and resolve formal complaints in a reasonable time frame.
2. Final determination of formal complaints will be made by a person or persons not directly involved in the alleged problem.
3. No adverse action will be taken against anyone for filing a complaint.

For the students matriculated in the ABSN program in Florida, the Commission for Independent Education has statutory responsibilities in matters relating to postsecondary institutions. In keeping with the Florida Department of Education’s goal of producing a seamless educational system, some of these functions include consumer protection, program improvement, institutional policies and administration, data management, and the licensure of independent schools, colleges and universities. Any complains can be filed to the Commission for Independent Education 325 W. Gaines St, Suite 1414 Tallahassee, FL. 32399-0400

Credit Hours

Instructional courses must offer a minimum of 12 ½ hours of active instruction for each credit hour with twice that time allotted for student work outside the classroom, as required by New York State. Accordingly, a three-credit course consists of a minimum of 37 ½ hours of active instruction with the expectation that the student will spend twice that time on outside assignments such as homework, research, and review. This definition is consistent throughout all modes of instruction - on-ground, hybrid, and online - for both undergraduate and graduate classes. This definition applies equally to courses of any length, including 8-week courses.

Supervised courses (courses that offer students immersion experiences in another culture without formal lectures, presentations, and laboratory work) offer one academic credit per five days in situ of the course.

Laboratory courses offer one credit hour for each 37 ½ hours of laboratory work.

The Office of the Provost, in consultation with the Curriculum Committee, will review and determine the credit hours for courses that do not fall into the categories above.

Basic Academic Skills

At Utica College, faculty recognizes that not all students come to the College with the same level of academic skills. Some students need to develop their competence in such areas as reading and study strategies, writing skills, math skills, and speech and discussion skills.

The academic record of every applicant is reviewed carefully and those students needing development in a particular area are enrolled in freshman courses designed to meet their needs. Students who are so assigned must successfully complete the course(s) before registering for the next level of course work in the subject area.

Students must achieve a minimum grade of C when taking developmental courses (ENG 100 - Writing Skills (1,2) , REA 100 - Reading and Study Strategies (1) , MAT 100 - Basic Mathematics (1 to 2) ) for the first time in order to receive academic credit.

Honors Programs

The Honors Programs offer intellectually talented students the opportunity to participate in enriched courses of study fully integrated with the regular academic program. The Honors Programs have two independent parts: the Utica College Honors Program related to general education requirements; and Major Honors, related to individual scholarship in the student’s major course of study. College Honors and Major Honors express Utica College’s commitment to supporting challenging academic opportunities that may serve as a model for the larger College community.

Utica College Honors Program

The Utica College Honors Program emphasizes the interrelationship of all knowledge and gives students a solid education in the liberal arts and sciences, with an emphasis on general education’s goal to have students think and write critically and analytically.

Admission to the Utica College Honors Program is by invitation. Invited students will be notified by the Office of Undergraduate Admissions early in the spring of their senior year in high school.

 To earn Utica College Honors, students must satisfy the following requirements:

• Complete ENG 102 - Written Communication II (3) H, a special section of Written Communication reserved for honors students, to fulfill the College writing requirement. Honors students do not take the regular ENG 101 - Written Communication I (3)  -  ENG 102 - Written Communication II (3)  sequence.
• Complete an enriched program based on the General Education Core requirements described in the College catalog. Students will take an Honors Psychology course, PSY 101 - Introduction to Psychology (3) H, in their first year (when they are also taking ENG 102 - Written Communication II (3) H) and an Honors section of History and Philosophy of Science and Technology, HPS 126 The Rise of Modern Science: Aristotle to Newton (3)       H, in the Spring of their first year. Students enroll in an Honors section of Ethics, PHI 107 - Ethics (3) H, in the Fall of their second year, and an Honors section of Sociology, SOC 151 - Introduction to Sociology (3) H, in the Spring semester of their second year.
• Complete an interdisciplinary seminar, HON 259 - Honors Seminar (3) H, developed for Honors students, in the Spring of their first year (when they are also taking HPS 126 H).
• Achieve a cumulative grade point average of 3.2 while in the Honors Program

Students who successfully complete Utica College Honors will have their achievement noted on their Utica College transcripts. Please note that Honors Program students are expected to adhere to strict standards of academic honesty and integrity. Instances of plagiarism will result in dismissal from the Utica College Honors Program.

Major Honors

Major Honors offers students opportunities for intensive study and research in their major academic area, for working closely with faculty members and for understanding their discipline in relation to others.

Admission to Major Honors is by invitation and will be extended to continuing or transfer students whose performance in their first two years of college satisfies the requirements of the major department.

To earn Major Honors students must satisfy the requirements of the major department:

• Usually it means completing six credits in the major that has an Honors designation and that culminates in an Honors project (research or creative activity) to be presented at the annual Student Research Day or other appropriate forum.
• Achieve an appropriate cumulative grade point average.
• Complete any additional requirements established by the major and kept on file in the appropriate school office.

Students who successfully complete Major Honors will have their achievement noted on their Utica College transcripts. Please note that Major Honors students are expected to adhere to strict standards of academic honesty and integrity. Instances of plagiarism will result in dismissal from the Major Honors Program.

International Opportunities and Study Abroad

Semester long and short term programs are available to all students. The college offers 100 locations in 50 countries for your study abroad experience.  Students can choose to study during the fall or spring semester of the academic year or over the summer. Students may enroll in courses that fulfill General Education Core, major, minor or elective credit. Internship opportunities are also available. All grades earned will be included in your Utica College grade point average.  The Office of International Education will assist students in finalizing proper documentation for the exchange program of your choice. We will answer all of your questions about where, when, and how to go abroad. Plans for study abroad should be made as early in a student’s college career as possible as some programs may have specific language or other requirements. Students should contact their advisor for assistance in selecting classes before departure to ensure that courses completed while abroad match well with their academic goals.

The College has bilateral exchange agreements with universities in Japan, Hong Kong, Poland, Finland, Hungary, Peru, Scotland, South Korea and Wales. Utica College has partnership agreements with the Center for International Studies (CIS Abroad), Sea Semester, School for International Training (SIT Abroad), and Syracuse University. Some of the countries available include but are not limited to Australia, China, Ghana, Italy, Ireland, New Zealand, Nepal, and Spain, Admission requirements vary by program.

There are a number of short-term programs available to students that are unable to spend a semester abroad or want to try study abroad.  The courses range from 3-6 credit hours are associated with certain courses, and range in duration. Program offerings vary by semester, but the longest running program is the Albanian Field School. All short-term programs are faculty lead with additional support staff as needed. 

All financial aid except for the Residence Hall grant may be applied to study abroad.  During the process, you will meet with a financial aid counselor who is responsible for all study abroad aid dispersal.

Visit our website and contact the Office of International Education to begin the process.

It is our goal to encourage students to broaden their horizons and to prepare them to take their places in the global marketplace.

Acceleration of Study

Students may accelerate the completion of their programs of study by taking courses during UC’s Summer Session or by taking extra courses during the academic year with the approval of the dean of the school in which they are majoring. In some cases, the approval of the provost and vice president for academic affairs may also be necessary. See “Special Admission Programs ” in the “Admission to Utica College” section of this catalog for other opportunities.

Advanced Placement and International Baccalaureate

Utica College awards college credit to students who have participated in the Advanced Placement program (AP) and the International Baccalaureate program (IB) and taken the AP and IB exams. Students who have taken AP or IB exams in high school must request that their official test scores be sent directly from the College Board or the International Baccalaureate Organization to the Office of Undergraduate Admissions, even if the exams or coursework are reflected on prior high school or college transcripts. Please see the AP and IB sections on the Utica College Transfer Admissions website for further information regarding course equivalencies and corresponding scores needed for transfer credit eligibility.

AP and IB equivalencies will be reviewed periodically and are subject to change. Students will receive the equivalency that is in effect at Utica College at the time of their matriculation. Credit awarded will not affect a student’s grade point average at Utica College. The total number of credits transferred may affect a student’s eligibility for Graduation Honors. Please see the section on Graduation Honors  for information about residency requirements.

International Baccalaureate (IB) Equivalencies  

Advanced Placement Equivalencies   

Limits: Policies governing the evaluation of transfer credit will apply.

Subject Examinations of the College-Level Examination Board

Dual Enrollment or Bridge Coursework

College credits may be earned through Dual Enrollment or Bridge courses completed while in high school. Students should have an official transcript sent from the credit-granting institution sent directly to the Office of Undergraduate Admissions, even if the coursework is reflected on their high school transcript.

College-Level Examination Program (CLEP)

CLEP provides a mechanism for students to meet the requirements of a class through examination. Utica College recognizes students’ prior learning by accepting the CLEP tests indicated in the CLEP equivalencies chart posted on the Utica College Transfer Admissions website. CLEP equivalencies will be reviewed periodically and are subject to change. Scores must be at or above the 50th percentile.

College Proficiency Examinations

Credit from Noncollegiate Institutions

United States Armed Forces’ Institute (USAFI) or Defense Activity for Non-Traditional Educational Support (DANTES) Examinations

Military Service School Credit

Credit Earned through Correspondence Courses

Veterans’ Credit for Physical Education

Washington Internships

Utica College is an affiliate of The Washington Center for Internships and Academic Seminars, a nonprofit educational institution that provides comprehensive learning opportunities in the nation’s capital for students from 750 colleges and universities. The program is offered for a full semester or over the summer and includes internship placement, supervision, programming, and evaluation; housing and student life activities; and participation in a weekly academic seminars.

All on-ground students (in any major field) may apply. ABSN students are not eligible. Students in online programs need to consult the major advisor to see if they are eligible to participate. Minimum requirements include a completed application form, a 2.5 GPA, completion of at least 45 credit hours, two appropriate letters of recommendation, a résumé, and an essay that articulates a statement of goals. You will also need to consult with your advisor and ensure you have a faculty member in your field who will be responsible for coordinating your internship and credits through Utica College. For more information, contact Luke Perry, Chair and Associate Professor of Government, 223-2567.

Higher Education Opportunity Program (HEOP)

Admission to Utica College is available through The Arthur O. Eve Higher Education Opportunity Program, a joint venture undertaken by Utica College and New York State. The program is designed for students who, irrespective of age, race, creed, color, sex, or national origin, are both academically and economically disadvantaged. Eligibility is determined by comparing a student’s academic qualifications and financial condition with the guidelines approved by the New York State Education Department. Students must be residents of New York State and must have demonstrated potential for success in higher education.

Transfers from an equivalent special program approved as such by the State Education Department also are invited to apply. Students will receive financial support and supportive services such as academic and personal counseling and tutoring up to a maximum of 10 semesters (five years).

First-time HEOP freshmen are required to attend the five-week pre-freshman Summer Institute, which is designed to serve as a bridge between high school and college. The coursework is carefully chosen to match each student’s level of skills and future career goals. Students accepted into the Institute will be required to take Reading 100 and English 100, as well as Mathematics 100 or Mathematics 124. Students will be placed in these courses according to their placement test results and will take them as credit courses. In addition, a non-credit complement of workshops in study skills, basic skills, and the basic methods of inquiry will be required for each participant. A staff of counselors and tutors is available to help students in their adjustment to college life.

For additional information, contact the Office of Opportunity Programs or the Office of Admissions. HEOP is available only to students in on-ground programs.

Collegiate Science and Technology Entry Program (CSTEP)

The Collegiate Science and Technology Entry Program is a New York state-funded project designed to assist historically underrepresented minority and/or economically disadvantaged students in completing pre-professional or professional education programs of study that lead to licensure. CSTEP provides academic support services, counseling, and advisement for eligible students who have an interest in careers in scientific, technical, and health-related fields. Students are encouraged to participate in the five-week pre-freshman Summer Institute (see HEOP).

For additional information, contact the Office of Opportunity Programs or the Office of Admissions. CSTEP is available to students in on-ground programs.

Summer Institute

Summer Institute is a five-week summer enrichment program designed to assist incoming pre-freshman enrolled in HEOP and CSTEP in making the transition from high school to college. It offers a complement of support services, academic credit courses and skills workshops developed specifically to enhance the first-year students’ personal, social and academic development in preparation for college success.

For additional information, contact the Office of Opportunity Programs or the Office of Undergraduate Admissions.

Young Scholars Liberty Partnerships Program

The Young Scholars Liberty Partnerships Program (YSLPP) is a collaborative project launched in 1993 between Utica College and the Utica City School District. This nationally recognized multi-year program for young people is designed to produce more college-bound students from the ranks of traditionally underrepresented populations in the Utica City School District. It was created to provide support services aimed at raising student expectations and performance and extending them access to higher education.

Participating students have been very successful in meeting certain academic goals through their middle school and high school years. The YSLPP will help them meet those goals by offering year-round educational opportunities and individual support through a structured program of counseling and encouragement to help them work to their full potential. The program is designed to provide a balance between academic and personal or social growth, offering activities and programs to further the development of self. During the summer more than 200 Young Scholars are on campus for summer programs that range from math and science enrichment and/or remediation to individual tutoring for Regents test preparation. Parents or guardians are asked to take part in appropriate activities and to provide ongoing support and encouragement to participating students.

Among the many benefits of the YSLPP are those affecting the Utica College community. UC students enhance their education by performing worthwhile community service, and many students earn valuable experience tutoring in the local schools and planning and participating in on-campus YSLPP experiences.

Preparation for Graduate and Professional Schools

Utica College graduates have gained acceptance to the best professional schools in the country. The College curriculum prepares those interested in further work in the various majors and meets pre-professional requirements in the following specialized areas:

Certified Public Accountant

The major in public accountancy as a registered curriculum meets the academic requirements for New York State.

Law

The College offers a pre-law preparatory and advising program. Periodically pre-law meetings are held by the pre-law adviser. Students interested in law school should be in constant touch with the pre-law adviser and make use of the pre-law resources available from the Office of Career Services.

Teaching

Preparation for teaching in New York State must include both subject matter and professional course work. The College offers courses satisfying the requirements for a provisional certificate at the undergraduate level and permanent certification through master’s degrees in a functionally related field. For detailed information, see the description of Education in the Programs of Study  section of this catalog or contact the director of the Institute for Excellence in Education.

Medicine and Dentistry

Although most prospective medical students follow one of the majors in science, a major in any liberal arts area can satisfy the pre-professional academic requirements, provided the program includes six hours of English, and eight hours each in physics, biology, general chemistry, and organic chemistry. As medical and dental schools vary in admission requirements, students should note those of the college they desire to enter. Most medical schools require at least four years of college. Students may, under certain conditions, enter professional schools of medicine or dentistry after completion of three years of undergraduate work and receive a baccalaureate degree by substituting the first year of professional study for the senior year of undergraduate work. (See “Joint Health Professions Programs.”)

Veterinary Medicine

The New York state requirement is two years of college work - a minimum of 60 credit hours - which must include six hours in English, eight hours in physics and zoology, and 18 hours of chemistry, part of which must be organic chemistry. Because admission requirements are not identical for all schools of veterinary medicine, students should consider the distribution of credits in the courses recommended by the veterinary schools to which they will apply.

Pharmacy

This area does not require pre-professional college work. Candidates are admitted upon completion of four years of high school. It is possible, however, for students to complete their first year at Utica College for transfer credit. They should obtain the approval of the pharmacy school for their freshman program.

Optometry, Osteopathic Medicine, Podiatry, Chiropractic

Requirements are similar to those for medicine and dentistry. See the Advisory Committee for the Health Professions by inquiring through the School of Arts and Sciences.

Joint Health Professions Programs

Those enrolled in joint health professions programs may, under certain conditions, enter professional schools of medicine or dentistry after completion of three years of undergraduate work and receive a baccalaureate degree by substituting the first year of professional study for the senior year of undergraduate work. Admission to joint health professions programs does not guarantee admission to the professional school.

If enrolled in joint health professions programs, students must notify the Office of the Registrar in writing at the end of the junior year of their acceptance by the professional school, and they must apply for the baccalaureate degree.

Professional Option in Medicine and Dentistry

This plan makes it possible for students to qualify for a B.A. and an M.D. or D.D.S. in seven years. If accepted by an accredited school of medicine or dentistry after the completion of three years of undergraduate work, students may take their senior year in the professional school and be certified for a bachelor’s degree by Utica College, provided:

1. the student has completed a total of 90 hours of undergraduate liberal arts work with at least a B average (3.0);
2. the student has met all Core requirements for the bachelor’s degree; and
3. in the student’s junior year, he or she has fulfilled 12 credit hours of advanced courses in his or her major.

Transfer students must have completed 60 hours in residence and have met all Core requirements.

Optometry, Podiatry, Osteopathic Medicine, and Dentistry

At the time of application for admission to Utica College, students may also apply for admission to joint health professions programs the College maintains with the University of New England College of Osteopathic Medicine, the Lake Erie College of Osteopathic Medicine, the SUNY College of Optometry, the Ohio College of Podiatric Medicine, and the SUNY at Buffalo School of Dental Medicine. These are seven-year programs in which the student studies at Utica College for three years and for four years at the professional school. After the first year of professional school, the bachelor’s degree is awarded. Admission to the professional school is made at the discretion of the professional school and is not guaranteed. More detailed information concerning these degrees is available from the Office of Admissions and the pre-medical adviser.

In addition, the College maintains an Early Assurance Program with the SUNY at Buffalo School of Dental Medicine in which students at Utica College may be assured of admission to the dental school after two of their four years of study. Upon graduating from the College, they then enter the dental school. Please consult with the pre-medical adviser for further information.

Advisory Committee for the Health Professions

The Advisory Committee for the Health Professions (composed of faculty and community professionals) advises, evaluates, and writes letters of recommendation for students interested in medicine, dentistry, veterinary medicine, and other health professions/careers. Students are encouraged to work closely with the committee throughout their four years at the College.

Introduction to Online Study at UC

Second Undergraduate Degrees

Two distinct bachelor’s degree programs may be pursued simultaneously. The programs may be in the same school or two different schools; must lead to two different career objectives; and must have two distinct degree titles (B.A./B.S.). In such cases, two degrees will be conferred, and two diplomas awarded. Combined degree programs will require the completion of 30 credits beyond the usual requirements for one degree (typically 120/128). The minimum total credits required in combined degree programs are 150.

Students may also matriculate for a second bachelor’s degree subsequent to the completion of a first bachelor’s degree. The requirements outlined above will apply. A minimum of 30 credits beyond the first degree must be completed, and students must also complete all major and major related work for the new degree. Second degree candidates are exempt from Components One and Two of Core. To meet the requirements for Component Three, Writing-intensive Courses, second degree candidates must take one writing-intensive course at Utica College, unless their first degree is from Utica College with this requirement already fulfilled.

If a student does not meet the New York State Education Department’s mandated liberal arts requirement by virtue of a combination of courses taken as a part of the first bachelor’s degree, transferred in to Utica College, or taken at Utica College, the student must complete enough liberal arts courses at Utica College to satisfy the New York State requirements. There is no waiver of the liberal arts requirements for a second degree.

Petitions

If a student feels he or she should be absolved from adhering to a particular academic regulation or procedure, or that an academic regulation has been unfairly applied, he or she should discuss the problem with a member of the Office of Student Success. If the matter cannot be resolved to the student’s satisfaction, he or she will be provided with a form for petitioning the Academic Standards Committee. After he or she has submitted the petition, the committee will consider the individual’s case and inform the student by letter of the decision reached and the action taken.

Reserve Officer Training Corps (ROTC)

The Reserve Officer Training Corps program of the United States Army is available to Utica College students in on-ground programs. The program is designed to produce junior officers (second lieutenants). Programs of study vary from one to four years in length all leading to a commission. Both programs also provide generous scholarship opportunities to finance undergraduate or graduate degrees.

Army

The Army ROTC program is hosted by Syracuse University but offers all of its courses on the Utica College campus. Interested students are invited to visit the ROTC office, located in Strebel Student Center, or to call (315) 792-5282. Students may also call the ROTC office on the SU campus at (315) 443-1752, or visit the website at sumweb.syr.edu/armyrotc/. Course descriptions can be found under Military Science in the Course Instruction  section of this catalog.

The ROTC program is facilitated through a college elective known as Military Science. Not all students taking Military Science are necessarily enrolled in ROTC nor will they receive a commission. The Army ROTC curriculum is a program of leadership development and instruction leading to a commission as a second lieutenant in the United States Army, the Army Reserve, or the Army National Guard. The program consists of a Basic Course (freshman and sophomore years), the Advanced Course (junior and senior years), and a five-week National Advanced Leadership Camp between the junior and senior years. Participation in the Basic Course requires no military obligation unless a student is under a scholarship contract. Participation in the Advanced Course requires successful completion of the Basic Course or validation thereof by other means such as veteran status. All Advanced Course or contracted students receive a monthly stipend and are under obligation to complete the program, accept a commission, and serve as a commissioned officer.

Air Force

The Air Force ROTC program is available at Syracuse University. The traditional program consists of four years of academic and leadership courses, beginning in the freshman year. These courses are all taught at Syracuse University, and the students are required to provide their own travel between Utica and Syracuse to attend classes. During the summer between the sophomore and junior year, students are required to attend Field Training, a four-week military encampment that must be successfully completed to continue in Air Force ROTC. Other programs, such as free-fall and soaring (conducted at the Air Force Academy), combat survival school, and jump school, are also available during the summer months, and are all voluntary. While the four-year program is traditional, arrangements can be made for sophomores and juniors who wish to join Air Force ROTC and seek a commission in the Air Force.

Any student at Utica College is eligible to participate in Air Force ROTC at Syracuse University. There is no charge for enrollment, and all uniforms and text books are provided to the student at no cost. To successfully complete the program and be commissioned as a second lieutenant in the Air Force, cadets must meet all academic, medical, and physical standards, and meet the degree requirements of Utica College. High school students applying for Air Force ROTC scholarships are eligible for four-year, full tuition scholarships, which also covers $750 for books and provides up to a $500 per month stipend. Any Utica College freshman or sophomore who joins and participates in Air Force ROTC is eligible to compete for a scholarship that will pay up to $15,000 per year toward tuition, cover $750 for books, and provide up to a $500 per month stipend during the school year.

Career opportunities in the Air Force include pilot, navigator, air traffic control, aircraft maintenance, nursing, communications and electronics, computer science, space and missile operations, civil, mechanical, aerospace, and electrical engineering, logistics, personnel, finance, contracting, and security police. Opportunities also exist for lawyers, doctors, and numerous other specialties. Service obligations are 10 years for pilots, eight years for navigators, and four years for all others, upon commissioning. Interested students should call (315) 443-2461, e-mail afdet535@syr.edu, or visit http://afrotc.syr.edu for more information.

Summary Dismissal

Summary dismissal of a student is an exceptional step that may be taken by the College in response to student conduct in an academic setting that puts students, faculty, staff or a program at risk; that seriously undermines the integrity of the academic mission; or that places the College in legal jeopardy. 

Summary dismissals are issued by the Office of Academic Affairs after review of the relevant student conduct and are effective immediately. Dismissed students receive an official communication outlining the justification for the dismissal and may appeal their dismissal to the Provost.