General Financial Information

• Financial Aid  

General Policy Statement

The majority of Utica University’s financial assistance is provided to enable promising students to attend the University if family and personal resources are inadequate to support a college education. The promise is evaluated according to academic record (grades, rank in class, standardized tests, recommendations, community service, etc.) and personal achievements. Although it is not guaranteed, the University expects to continue to offer aid throughout the student’s education, provided that the student continues to demonstrate need, applies by the deadlines, and meets the academic achievement standards outlined on the following pages. A student who enters as a freshman will not normally be aided from University and state administered funds for more than eight semesters. Some federal funds may be available if a student requires more than eight semesters to complete a bachelor’s degree program. A transfer student can expect to be aided from federal and University administered funds for the number of credit hours required to complete bachelor’s degree requirements, providing academic standards are met. 

The amount of need-based financial assistance awarded is based on the financial analysis systems of Utica University and the Federal Student Aid Program. Many factors are considered in determining need. The cost of attending Utica University is compared to the income, assets, and liabilities of the student and parents. Every effort is made to consider individual financial situations or any special circumstances. Students are expected to contribute from their own savings and earnings, and parents are expected to make a reasonable contribution based on an evaluation of their ability to pay.

• Scholarships, Grants and Awards  

Types of Assistance

There are two main types of assistance: gift aid and self-help aid. Gift aid includes grants and scholarships that are direct awards and repayment is not required.

Self-help aid includes loans, work opportunities, internships, and tuition waivers for service to the University. Federal loans usually are guaranteed and offered at low interest; repayment usually begins six months after the student leaves college or falls below half-time. The University provides work opportunities under the Federal Work-Study Program and the Student Payroll Program. Internships are positions requiring near-professional level skills and require year-round commitment. Internships generally are available only to juniors and seniors.

All forms of aid are awarded on an annual basis. Students are responsible for reapplying each year.

Financial Aid

Students applying for financial aid at Utica are treated with fairness and confidentiality. A counselor from our Office of Student Financial Services will work closely with students to help them take full advantage of the resources available to them through:

• Federal and state grants

Federal Pell Grants

Pell Grants are awarded based strictly on the student’s Expected Family Contribution (EFC). The maximum Pell Grant a student can receive is $7,395 for the academic year. Students eligible for these awards will see them reflected on the financial aid award notice.

• Student loans

Federal Direct Loans

There are two types of Federal Direct loans and eligibility for both is determined using the financial aid application.

• Direct subsidized loans are interest-free while enrolled in college
• Direct unsubsidized loans accrue interest while enrolled. Students can choose to pay the interest each month while in school, or allow the interest to accumulate.

Borrowing limits for each academic year depend on student’s class level:

• $5,500 Freshmen (maximum $3,500 may be subsidized)
• $6,500 Sophomores (maximum $4,500 may be subsidized)
• $7,500 Juniors/Seniors (maximum $5,500 may be subsidized)

Students who meet the independent criteria and depending on your class level:

• $9,500 Freshmen (maximum $3,500 may be subsidized)
• $10,500 Sophomores (maximum $4,500 may be subsidized)
• $12,500 Juniors/Seniors (maximum $5,500 may be subsidized)

Interest rates

Direct Subsidized:

• The interest rate for a Direct Subsidized loan is fixed for the life of the loan and is determined annually on June 1.

Direct Unsubsidized:

• The interest rate for a Direct Unsubsidized loan is fixed for the life of the loan and determined annually on June 1.
• An origination fee is deducted from each disbursement. The fee is determined annually on October 1.
• No credit check is required. If a student is not in default on a prior educational loan, does not owe a repayment of federal grant funds, and meets federal aid eligibility requirements, a student will be approved to borrow the Direct loan.

Loan Repayment

No payment is required while students are enrolled at least half-time. Repayment begins six months after graduation or if students drop below half-time status. The standard repayment period is ten years. Students can apply for additional deferment of payments if students enroll in graduate school at least half-time, become unemployed, experience economic hardship, or meet other approved criteria. Students can view additional information by visiting https://www.studentaid.gov.

Federal Direct PLUS Loans

The Federal Direct PLUS program is a popular financing option for parents of undergraduate students.

• Borrow any loan amount up to the total cost of attendance determined by Utica University, less any awarded financial aid.
• The interest rate is fixed for the life of the loan and is determined annually on June 1.
• An origination fee is deducted from each disbursement. The fee is determined annually on October 1.
• A credit check is conducted when you begin the loan application process.
• If a parent is credit denied the loan, an additional unsubsidized loan will be awarded to the student’s financial aid package.
• Students with a status of “freshman”, or “sophomore”, will receive an additional $4,000, while students of “junior”, and “senior”, status will receive an additional $5,000.
• Students are required to complete the Free Application for Federal Student Aid (FAFSA) in order for their parents to use the Direct PLUS loan program.

Loan Repayment

• For parents of undergraduate students, repayment begins within 60 days after your loan is fully disbursed and lasts ten years. Parent borrowers may contact the Direct Loan Servicing Center to request deferment of monthly payments while the student is in school.

Alternative Educational Loans

Alternative loans are another option to fill in the gap between the offered aid and the total cost of attendance. Students wanting more information about alternative loan programs, please select the link below. By doing so, students will have access to a list of several alternative loan lenders.  Students can view additional information by visiting: www.utica.edu/loan-compare

Financial Aid for Graduate Students

There is one form of financial assistance: loans. Federal loans usually are guaranteed and offered at low-interest; repayment usually is due after the student leaves college, or drops below halftime. All forms of aid are awarded on an annual basis. Students are responsible for reapplying each year.

Students applying for financial aid at Utica University are treated with fairness and confidentiality. A counselor from our Center for Student Success will work closely with each student to help them take full advantage of the resources available to them.

Federal Aid Application Processes

• Federal Direct Unsubsidized Stafford/Ford Loans: Students make application by filing the FAFSA and completing a promissory note and completing entrance counseling at https://studentaid.gov
  • Selection of Recipients and Allocation of Awards: To be eligible for a Federal Direct Stafford/Ford Loan, a student must be: (1) a U.S. citizen or permanent resident alien; and (2) enrolled in or admitted as a matriculated student, at least half-time, at Utica University.
  • Loan Schedule: Graduate students may borrow up to $20,500 per academic year. Borrowers are responsible for payment of the interest that accrues on unsubsidized loans while they are in school. The rate is subject to change annually. Interest may be capitalized. Loan fees are deducted from the loan prior to disbursement of funds. The interest rate is fixed and changes annually on July 1.
  • Rights and Responsibilities of Recipients: Students may borrow at a relatively low-interest rate, with no repayments as long as they remain enrolled at least half-time. Refer to the statement of borrower’s rights and responsibilities on the promissory note for further details.
• Application Procedures for Financial Aid:
  • Students must file FAFSA at https://studentaid.gov.
  • Students must provide documentation of all income by the deadline, if requested, to the Office of Student Financial Services. Documentation includes, but is not limited to, IRS tax transcripts, 1099 forms, and letters from sources such as social security, welfare, pension, etc.
  • Students have to actively accept or decline offered awards through their Bannerweb account.

Federal Direct Loans for Graduate Students

• Direct Unsubsidized Loan
  • Eligibility for Direct Unsubsidized loans is determined using the FAFSA.
  • This type of loan accrues interest while the student is enrolled. Students can choose to pay the interest each month while in school or allow the interest to accumulate.
  • Borrowing limits are a maximum of $20,500 per academic year.
  • The interest rate for a Federal Direct Unsubsidized Loan is fixed for the life of the loan, and it is effective each year on July 1.  Each loan disbursement will have a net loan origination fee deducted. The net fee changes annually on October 1.
  • No credit check is required. If a student is not in default on a prior educational loan, does not owe a repayment of federal grant funds, and meets federal aid eligibility requirements, a student will be approved to borrow the Direct Unsubsidized Loan.
• Graduate PLUS Loan
  • Eligibility for Graduate PLUS loans is determined using the PLUS loan application found on www.studentaid.gov/. 
  • The Graduate PLUS loan is based on a credit check and the student may borrow up to the cost of attendance less any other aid received.  
  • Graduate students are required to complete the Free Application for Federal Student Aid (FAFSA) in order to use the Direct Graduate PLUS loan program.
  • This type of loan accrues interest while the student is enrolled. Students can choose to pay the interest each month while in school or allow the interest to accumulate.
  • The interest rate for a Federal Direct Unsubsidized Loan is fixed for the life of the loan and is effective each year on July 1.  Each loan disbursement will have a net loan origination fee deducted. The net fee percentage changes annually on October 1.
  • A credit check is required for this loan. If adverse credit history is present, a credit-worthy co-signer is needed.

Special Aid Programs

Veterans (VA) Educational Benefits

Application Procedure. Application forms are available at VA offices, the VA website (www.va.gov), active duty stations, American Embassies, and from the Utica University veterans’ counselor. Completed forms are submitted to the nearest VA office.

Selection of Recipients and Allocation of Awards. For the most part, benefits under Chapter 30 end 10 years from the date of the veteran’s separation from active duty. VA can extend this 10-year period if the veteran was prevented from training during this period because of a disability or because he or she was held by a foreign government or power. The 10-year period also can be extended if an individual reenters active duty for 90 days or more after becoming eligible. Veterans serving periods of active duty of less than 90 days can qualify for extensions under certain circumstances. If the veteran’s discharge is upgraded by the military, the 10-year period begins on the date of the upgrade.

If eligibility is based on both the Vietnam Era GI Bill and the Montgomery GI Bill, and discharge from active duty was before December 31, 1989, the veteran will have until January 1, 2001. In most cases, VA will subtract from the 10-year period those periods the veteran was not on active duty between January 1, 1977, and June 30, 1985.

If eligibility is based on two years of active duty and four years in the Selected Reserve, the veteran’s eligibility will end the later of: (a) 10 years from separation from active duty; or (b) 10 years from completion of the four-year Selected Reserve obligation. This four-year obligation, however, does not apply to certain individuals separated because of downsizing the military between October 1, 1991, and September 30, 1995.

Despite any policy to the contrary, for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA, the institution will not:

• Prevent their enrollment;

• Assess a late penalty fee to;

• Require they secure alternative or additional funding;

• Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

• Produce the VA’s Certificate of Eligibility by the first day of class; • Provide written request to be certified;

• Provide additional information needed to properly certify the enrollment as described in other institutional policies (see our VA School Certifying Official for all requirements).

If you have any questions, please contact the Center for Student Success at sfs@utica.edu or 315-792-3179.

Military Tuition Assistance Program

When you enroll in a Utica University undergraduate degree program your military tuition assistance (TA) may help cover the cost of your tuition. Eligible military-connected students must obtain TA approval from your commander in order to receive the benefit.

Eligible students should also contact their Education Services Officer (ESO) prior to finalizing their enrollment.

Tuition Assistance is NOT a loan. It is a special incentive for current military which you have earned for service to your country.
For more information please contact your ESO, call or email the Center for Student Success, or visit:
https://www.militaryonesource.mil/education-employment/for-service-members/preparing-for-higher-education/how-to-use-the-military-tuition-assistance-program/

Montgomery GI Bill (Selected Reserve)

Application Procedure. Application forms are available at VA offices, the VA website (www.va.gov), active duty stations, American Embassies, and from the Utica University veterans’ counselor. Completed forms are submitted to the nearest VA office.

Selection of Recipients and Allocation of Awards. The Montgomery GI Bill (Selected Reserve) is a program of education benefits for members of the reserve elements of the Army, Navy, Air Force, Marine Corps, and Coast Guard, as well as the Army National Guard and the Air National Guard. This program also is referred to as Chapter 1606. To be eligible for the program, a reservist must:

1. Have a six-year obligation to serve in the Selected Reserve signed after June 30, 1985, or, if an officer, agree to serve six years in addition to the original obligation;
2. Complete Initial Active Duty for Training (IADT);
3. Meet the requirements for a high school diploma or equivalency certificate before completing IADT; and
4. Remain in good standing in a Selected Reserve unit.

A six-year reserve commitment that begins after September 30, 1990, is needed to receive education benefits for pursuit of:

1. Courses leading to a certificate or diploma from business, technical, or vocational schools
2. Cooperative training
3. Apprenticeship or on the job training
4. Correspondence training
5. Accredited independent study programs
6. Tutorial assistance benefits
7. Flight training from September 30, 1990, to September 30, 1994

The Post 9/11 GI Bill and the Yellow Ribbon Program

Utica University is a participating institution in the Post 9/11 GI Bill and the Yellow Ribbon Program. For information, visit www.utica.edu/sfs.

Financial Consumer Information

Conditions to Federal Financial Aid

• Title IV Authorization

Federal regulations require completion of a Title IV Authorization for use of federal student aid to pay for allowable educationally related charges other than tuition, fees, room and board (if the student contracts with the school).  This can be rescinded in writing at any time to the Center for Student Success.

• Academic Status

All financial aid awards carry these stipulations:

That you maintain satisfactory academic progress toward a degree, taking pre-requisite courses to become matriculated, or to obtain teacher certification.

That you be a matriculated student - in other words, students who are enrolled as non-degree students are not eligible for federal financial aid.

For additional information on academic standards and what constitutes satisfactory academic progress at Utica University please visit the Academic Standards page.

At the end of each academic year, undergraduate students must have completed a cumulative GPA of 1.4 or better after their first academic year and a 2.0 or better after their second academic year and beyond. In addition, undergraduate students must have successfully completed at least 67% of the credit hours they attempted at the end of each academic year.

• Financial Aid Recipient Withdrawals

If you are a recipient of Title IV federal financial aid funds and your enrollment terminates through official withdrawal, your financial aid award must be reviewed for possible adjustment.

Financial aid eligibility is based on the cost of education (tuition, mandatory fees, housing, meal plan, books, etc.) incurred for the entire semester and is contingent upon completion of that semester. When a student withdraws, federal regulations mandate that any unearned aid be returned to the federal aid programs. The percent of aid earned is based on the last date academic activity in the payment period. If the institutional charges are reduced or recalculated, this change may result in the reduction of recipient’s other sources of financial aid.

• Failure to Withdraw Officially

Students are required to adhere to the University’s official withdrawal policy when terminating their enrollment prior to the end of a given term.

Failure to withdraw officially will result in the Registrar Office determining a last day of attendance or last date of academic activity, and the student going through the Title IV earned aid calculation.

Rights and Responsibilities

Utica University believes it is important that all students know in advance their rights and responsibilities as financial aid recipients.

Student Rights

Students have the right to know:

• All available aid programs
• Program application deadlines
• Aid distribution methods and the policies and the financial resources considered when calculating your aid
• The extent your determined financial need was met
• The University’s refund policy
• University standards for satisfactory academic progress and what happens if you don’t meet them
• The amount of grant aid
• If the aid includes loans:
  • how much must be repaid
  • the interest rate(s)
  • pay back procedures
  • the length of time to repay
  • the time repayment must begin

Student Responsibilities

Students’ responsibilities are to:

• Complete all application forms accurately and submit them on time.
• Provide correct information. Misreporting of information on financial aid application forms is a violation of the law and may be considered a criminal offense that could result in indictment under the U.S. Criminal Code.
• Return all additional documentation, verification, corrections, and any new information requested by either the Financial Aid Office or the agency to which you submitted your application.
• Read and understand the forms you are asked to sign. It is also your responsibility to retain a copy for your records.
• Accept responsibility for all agreements that you sign.

Things to Remember

Student Bill and Funding

You are responsible for payment of your student bill regardless of any financial assistance offers. You are also responsible for late/penalty fees that may incur because of failure to complete financial aid requirements within the designated timeline.

Your need-based funding is determined by the difference between the student budget and the expected family contribution. Due to limited funding, you may receive less aid than demonstrated need. This “unmet need” may be addressed by obtaining other financing resources (including loans and outside scholarships).

Verification

If you are selected for verification, you must provide any requested documents promptly. This process must be complete before any federal funds can be credited to your account.

Revised Awards

Whenever your financial aid is adjusted, you will receive an updated award letter. Revised awards illustrate changes to your aid package. These adjustments may include a reduction in aid based on changes in the student or family resources, or changes brought about because of other aid sources.

Federal Work-Study

Federal Work-Study will not be taken as a credit on student accounts; however, a payroll deduction form can be obtained from the Center for Student Success.

Accepting the Financial Aid Award

Students must actively accept or decline offered awards through Bannerweb. Loans can be accepted in full or partial award amounts.

Loan Information

• Federal Direct Student Loans

Master Promissory Note

Student and Parents who are first-time borrowers under the Federal Direct Loan Program (Direct Loans-Subsidized/Unsubsidized, Direct PLUS Loans) are required to complete and sign a master promissory note (MPN) before their loan proceeds can be released. The MPN is a legally binding agreement to the terms and conditions of the loan. Signing the MPN constitutes a promise to repay the loan. It is a good idea to save a copy for your records. Signing the MPN can be completed electronically at https://studentaid.gov

Entrance Counseling

First time Federal Direct Student Loan (Subsidized/Unsubsidized) borrowers at the Utica University must complete the online loan entrance counseling before loan funds can be disbursed. Completion of the loan entrance counseling is a federal requirement that discusses your rights and responsibilities as a Federal Direct Student Loan borrower. Entrance counseling is completed electronically at www.studentaid.gov.

Exit Counseling

Exit counseling is required of any federal loan borrower, who graduates, separates or drops below half-time enrollment. Graduating students are informed of the exit counseling requirement prior to graduation via their Utica University email. Borrowers who withdraw or fall below half-time are notified of the requirement in writing sent via the US mail within 30 days of their last date of attendance. Exit counseling is completed electronically at www.studentaid.gov. An exit hold which will prevent the student from receiving diplomas, grades and transcripts and registering for a future term is applied to a borrower’s account when notification is sent. Once electronic confirmation that exit counseling is complete is received from the National Student Loan Data System the hold is removed. Completed exit files are downloaded regularly.

Procedures for Applying, Accepting, and Payment of Aid from Utica University

All prospective and returning matriculated students taking at least six hours at Utica University may apply for aid. Full-time (12 hours per semester) students may apply for all forms of aid described in the “Sources of Assistance” section. Matriculated students carrying at least six hours, but less than 12 hours, may be eligible for loans, Aid for Part-Time Studies (APTS), part-time TAP, and Federal grants. Some assistance may be available to matriculated students carrying three hours. See the Center for Student Success for details.

This includes College Grants, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS), and Higher Education Opportunity Program (HEOP), which are described in the “Sources of Assistance” section. Students applying for all other aid described in the “Sources of Assistance” section that indicates a specialized application procedure need not follow these directions.

Students Applying for Admission and Applying for Aid 

Application for Aid

Students must file the 2022 - 2023 FAFSA (online method preferred) so it is received by Utica University. This can be completed at https://studentaid.gov

Accepting the Award

• Students will be sent an award letter. Students have to actively accept or decline offered awards through Bannerweb.

1. The students must provide documentation of all income by the deadline, if requested. Documentation includes, but is not limited to, federal tax transcripts, W2s, 1099 forms, and all untaxed income sources.

Students Currently Matriculated and Applying for Aid 

Application for Aid

Students must file the 2022 - 2023 FAFSA (online method preferred) to the Federal Student Aid Processor. This can be completed at https://studentaid.gov

Accepting the Award

• Students will be sent an award letter. Students have to actively accept or decline offered awards through Bannerweb.
• Students must provide documentation of all income by the deadline, if requested. Documentation includes, but is not limited to, federal tax transcripts, W2s, 1099 forms, and all untaxed income sources, etc.

Appeals

All students who feel that they have been given an inappropriate financial aid award can appeal the award.

• Submit a letter of appeal to the Center for Student Success with supporting documentation.
• The appeal will be reviewed by the Financial Aid Committee.
• The committee will not review requests for changes of an individual award that entail a revision of general policies.

Academic Standards

Federal Satisfactory Academic Progress

Policy For Undergraduate Financial Aid Applicants

Federal regulations (General Provision CRF 668.1) require that Utica University review the academic progress of students who apply for and/or receive financial assistance. Satisfactory academic progress is comprised of three areas as required by federal regulations. Students must complete their degree within a specified period, demonstrate they are making progress towards the completion of their degree by earning a minimum number of credits hours each semester, and achieve a GPA that is consistent with meeting graduation requirements. This regulation applies to each financial aid applicant, whether a previous recipient or not.

This policy on satisfactory academic progress relates specifically to undergraduate students who apply for and/or receive federal financial aid and/or Utica University scholarships and grants. In addition to meeting the standard for receiving financial aid, students must also meet the academic standards of Utica University. Note that the criteria for the New York State Tuition Assistance Program satisfactory academic progress differs from the federal and Utica University satisfactory academic progress criteria.

Financial Assistance Programs Affected

Annual Evaluation

Annual financial aid Satisfactory Academic Progress (SAP) evaluations will be completed at the end of each academic year and cannot take place until final grades have been posted. This review will determine academic eligibility for the upcoming summer, fall, and/or spring terms. Every student who applies for financial aid must be making Satisfactory Academic Progress, regardless of whether they are a first-time applicant or have received financial aid in the past. Any financial assistance offered for the year ahead is subject to cancellation if the minimum standards of satisfactory academic progress were not met in the year prior.

Incoming freshmen and new transfer students will be considered for financial aid for one academic year prior to the evaluation of Satisfactory Academic Progress. At the end of the first academic year of attendance at Utica University, all students will be evaluated based on the standards of their designated academic level. They will then be reviewed annually until graduation.

Each student’s record will be reviewed under the direction of the Director of Financial Aid. Students will be notified of their failure to meet the SAP guidelines via a letter from the Center for Student Success.

Federal/Institutional Standards - Undergraduate

Students must earn 67% of attempted credits by the end of each academic year in order to continue to receive federal/institutional aid. An academic year is defined as the fall and spring semesters. Summer may be used to make up deficiencies but students will receive no aid consideration for Summer.  If a student has successfully appealed SAP for the Summer semester they will be eligible for federal financial aid.

Standards for Receiving Aid:

All undergraduate students must earn 67% credits attempted per year and;

Maintain a cumulative GPA of 1.4 or better after their first academic year and a 2.0 or better after their second academic year and beyond.

Undergraduate students must complete their degree within maximum timeframe of 150% of the published length of the program.

Earned credit hours include:

Grades of A through D-, P, or S (with credit)

Transferred credits - provided they meet degree requirements

Credits earned from a Consortium Agreement or Study Abroad Program

Attempted credit hours include:

Completed credits - Passed (A through D-), Pass (P), Satisfactory (S)

Billed course hours

Repeated courses - both attempts

Withdrawals

Failures - Failed (F), Unsatisfactory (U) or No Credit (NC)

Incompletes (It is the responsibility of the student to notify the Center for Student Success when the incomplete grade is changed to a letter grade.)

All accepted transfer credits (including consortium agreements and Study Abroad courses) toward the degree program.

Note: P and NC are neutral grades that do not factor into the calculation of a term or cumulative GPA.

In accordance with the provisions of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), students may elect to utilize the option to have courses graded on a P/NC (Pass or No Credit) basis. Courses graded in this way will be recorded permanently on the transcript as such. Furthermore, P/NC grades for the Spring 2020 semester as a result of the qualifying emergency, COVID-19 pandemic, will be excluded from the quantitative component of satisfactory academic progress, i.e. the requirement to achieve completion of 67% of registered credits.  

Federal/Institutional Standards - Graduate

Students must earn 67% of attempted credits by the end of each academic year in order to continue to receive federal and/or institutional aid. An academic year is defined as the fall and spring semesters. Summer may be used to make up deficiencies, but students will receive no aid consideration for summer.  If a student has successfully appealed SAP for the summer semester, they will be eligible for federal financial aid.

Standards for Receiving Federal Financial Aid:

a. All graduate students must earn 67% credits attempted per year and;
b. Maintain a cumulative GPA of 3.0 or better after their first academic year and beyond; and
c. Complete a master’s program within three (3) academic years of initiation to receive consideration for Federal Loans.

Earned credit hours include:

Grades of A through C or S (with credit)

Transferred credits - provided they meet degree requirements

Credits earned from a Consortium Agreement or Study Abroad Program

Attempted credit hours include:

Completed credits - Passed (A through C), Satisfactory (S)

Billed course hours

Repeated courses - both attempts

Withdrawals

Failures - Failed (F), Unsatisfactory (U)

Incompletes (It is the responsibility of the student to notify the Center for Student Success when the incomplete grade is changed to a letter grade.)

All accepted transfer credits (including consortium agreements and Study Abroad courses) toward the degree program

If a student decides to change their academic major or add a second major they are still responsible for meeting SAP for their program. Only credits that count towards the completion of their new degree can be used in determining whether or not a student has successfully obtained the passing level of 67% successful courses completed out of courses attempted.

Note that withdrawing from a class may affect your financial aid. Withdrawals count as hours attempted and will affect the pace component of SAP. A “W” counts towards pace, and a “WF” counts towards pace and GPA.  You should consult with the Center for Student Success before withdrawing.

Maximum Timeframe for Undergraduate Degree Completion

Federal regulations specify that a student must complete his/her degree within 150% of the published length of the program. For example, if a degree program requires 120 credits for completion, the maximum time frame is 180 attempted credits (120 x 150% = 180). Credits counted in the maximum time are all attempted credits (even when not a financial aid recipient). Federal regulations do not allow for the exclusion of courses in which a student has remained past the drop period and earned a grade of ‘W” from its calculation of the maximum time frame.  Students who change their major or add a second major still must adhere to the maximum time frame requirements.

Important Note: ABSN Degree Completion

Students in the Accelerated Bachelor of Science in Nursing program are required to comply with specific requirements regarding progress in academic, clinical, and behavioral criteria. A minimum grade of C+ (77%) is required for all nursing courses. A student who achieves a grade of less than a C+ in a nursing course has one opportunity to repeat the course. A maximum of one nursing course may be repeated. Failure to achieve the minimum grade of C+ in the repeated course or failure of two courses within the same semester will result in academic dismissal from the nursing program.

If a student believes he or she has been treated unfairly by the University, please see the Student Complaint Process.

Maximum Timeframe for Graduate Degree Completion

Federal law limits the maximum time frame for which a student can receive federal financial aid, including student loans. All graduate and professional students are expected to complete their degree program within the maximum time frame of 3 academic years. 

Failure to Meet Satisfactory Academic Progress for Undergraduate Degrees

Students failing to meet Satisfactory Academic Progress standards will lose their financial aid eligibility. They will be notified in writing of their status by the Center for Student Success.

Students terminated from receiving financial aid can re-establish eligibility. This is accomplished by successfully completing the required number of credit hours, and attaining the cumulative required grade point average by the end of the next semester. Neither paying for one’s classes nor sitting out a semester is sufficient to re-establish the financial aid eligibility of a student who has failed to meet SAP. If an unusual or extraordinary circumstance contributed to a student’s lack of satisfactory academic progress, the student may appeal the denial of financial aid.

Failure to Meet Satisfactory Academic Progress for Graduate Degrees

Students failing to meet Satisfactory Academic Progress standards will lose their financial aid eligibility. They will be notified in writing of their status by the Center for Student Success.

Students terminated from receiving financial aid can re-establish eligibility by successfully completing the required number of credit hours and by attaining the overall required grade point average by the end of the next semester. Neither paying for one’s classes nor sitting out a semester is sufficient to re-establish the financial aid eligibility of a student who has failed to meet SAP. If an unusual or extraordinary circumstance contributed to a student’s lack of satisfactory academic progress, the student may appeal the denial of financial aid.

Students terminated from receiving financial aid can re-establish eligibility. This is accomplished by successfully completing the required number of credit hours and attaining the cumulative required grade point average by the end of the next semester. Neither paying for one’s classes nor sitting out a semester is sufficient to re-establish the financial aid eligibility of a student who has failed to meet SAP. If an unusual or extraordinary circumstance contributed to a student’s lack of satisfactory academic progress, the student may appeal the denial of financial aid.

Appeal Process

The letter of denial from the Center for Student Success will describe the appeal process and a SAP appeal application will be provided. Examples of unusual or extraordinary circumstances are a personal injury or illness, death of a relative, or other personal circumstances. Unusual or extraordinary circumstances do not include: withdrawing from classes to avoid failing grades, not buying books and/or supplies, pursuing a second major or degree, etc. The appeal must explain how the unusual or extraordinary circumstances have been resolved so that the student will now be able to complete the required number of credit hours or attain the required grade point average.

The appeal must be submitted to the Center for Student Success for evaluation. The Director of Financial Aid will respond to the appeal in writing, within two weeks after the date of receipt. All SAP decisions are final, and students cannot appeal the decision.

If the appeal is approved and the college determines that the student should be able to meet cumulative SAP standards by the end of the fall semester, the student may receive aid during the fall semester while on financial aid probation. Students who fail to make SAP by the end of the fall semester will have their future financial aid eligibility terminated, and they will be notified in writing by the Center for Student Success. If the appeal is approved and the college determines that the student will require more than one semester to meet cumulative SAP standards, the college may develop an academic plan specifically for the student. The student may also receive aid during the fall semester while on financial aid probation. All students on financial aid probation during the fall semester will have their SAP reevaluated before the spring semester.  To remain eligible for financial aid during the spring semester, the student must be meeting cumulative SAP standards, or the standards specified in their individual academic plan.  As stated previously, students terminated from receiving financial aid can reestablish eligibility by successfully earning the cumulative credits and GPA required for SAP at their own expense.

There is no limit to the number of appeals a student can submit if he or she can document there are new circumstances preventing the student from meeting SAP standards.

SAP appeals must be received by the last date of the semester for which they are appealing their eligibility. If students do not submit an appeal by the deadline he or she will lose their eligibility for Federal and institutional aid and will be responsible for any charges remaining on their account.

If students who decide to change their academic major or add a second major he or she are still responsible for meeting SAP for their program. Only credits that count towards the completion of their new degree can be used in determining whether or not a student has successfully obtained the passing level of 67% successful courses completed out of courses attempted.    

Glossary of Satisfactory Academic Progress (SAP) Terms

Attempted credits -  any hours attempted by the student (includes completed credits, billed course hours, repeated courses, withdrawals, failures, incompletes, and all accepted transfer credits)

Billed course hours - most billable course hours can be considered attempted of hours if not retaking a course with a passing grade.

Credits completed - hours completed with a grade of A, B, C, D, F, or Pass.

Credits accrued - hours completed with a passing grade of A, B, C, D, or Pass over the student’s college career.

Cumulative Grade Point Average - grade point average over the student’s career at Utica University.

Withdrawals - are considered in the charts as attempted, completed, or accrued credits.

Repeated courses - are considered as the credits enrolled and completed for a course previously failed. A withdrawal from the repeated course will increase the accrued credit hours.

Retaken courses - are considered as the credits enrolled and completed for a course previously passed. The retaken course will not increase the accrued credit hours.

Non-credit courses - are not evaluated on the academic progress charts.

Incomplete - are not considered hours completed and are assumed to be an F until requirements are met.

Repayment

For graduate students, your Federal Direct Loan will be placed into deferment while you are enrolled at least half-time and for an additional six months after you cease to be enrolled at least half-time. 

Students need to contact their private lenders for each lender’s policy on loan repayment for alternative educational loans.

Refund Policies

Return to Title IV Federal Refund Policy

This policy is for all students receiving federal and institutional aid who completely withdraw from classes. This includes students who complete the official withdrawal process and students who unofficially withdraw by ceasing to attend classes.

Federal financial aid (Title IV funds) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws or stops attending all of their classes before completing more than 60% of the enrollment period, the student may no longer be eligible for the full amount of federal financial aid the student was originally awarded.

A student who withdraws or stops attending a class that only meets for part of the term and is not attending another class at that time may provide a written statement to the University indicating their intent to attend the future class within that term. If the student does not submit the statement or submits the statement and doesn’t actually attend, the student is considered a withdrawal and a Return to Title IV calculation must be completed.

A student’s federal aid must be recalculated based on the number of days the student actually attended classes. This return calculation is not the same as the University’s tuition refund policy.

A simple equation to explain the process is:

(% of term completed) x (total aid awarded) = earned   aid

(Total aid awarded) -­ (earned aid) = unearned aid to be returned to federal government

The University is required to return unearned financial aid to the federal government for all withdrawals.

If there are any outstanding financial obligations to the University, a hold will be placed on your student account. This will prevent all requests for transcripts, registration, and graduation. 

If you are considering dropping or withdrawing from your courses, please contact the Center for Student Success immediately regarding the financial implications of this decision.

Return to Title IV funds are processed as soon as possible but no later than 45 days after the school determined that the student withdrew.

• Financial Aid funds are returned to the Federal Department of Education in the following order:
  • Unsubsidized Direct Loans (other than Direct PLUS Loans)
  • Direct PLUS Loans

If a student is subject to an over-award of federal financial aid funds, they will only become overpayments if Utica University cannot correct them before funds are disbursed to a student. An overpayment exists when some or all of the funds that make up an over-award have been disbursed to the student.

If a student is responsible for repaying the overpayment and the student withdrew after the 60% point in the payment period or period of attendance, as applicable, Utica University will attempt to collect the overpayment from the student by issuing a student bill for immediate payment.  If the University is unable to collect the over-award from the student, the student will be reported to the Department’s Default Resolution Group for future collection actions.

Return to Title IV Federal Refund Policy for Programs Offered in Modules

A program is considered to be offered in modules if a course, or courses, in the program do not span the entire length of the payment period or period of enrollment.  Online programs at Utica University are an example, each semester is 16 weeks but each course is only 8 weeks. These classes are considered modular programs.

As defined in the July 1, 2021 final regulations, for all programs offered in modules, a student is a withdrawal for Title IV purposes if the student ceases attendance at any point prior to completing the payment period or period of enrollment. final regulations, for all programs offered in modules, a student is a withdrawal for Title IV purposes if the student ceases attendance at any point prior to completing the payment period or period of enrollment. Exceptions to this rule are: if the institution has written confirmation from the student that they will attend a module that begins later in the same enrollment period; the student completes the requirements for graduation; the student completes one or more modules that, together, comprise at least 49% of the days in the payment period; or the student completes coursework equal to or greater than the coursework required for half-time enrollment.

The regulations require the institution to determine whether Title IV funds must be returned based on the number of days actually completed and/or actively participated versus the number of days the student was scheduled to attend during the payment period. When a student withdraws or stops attending all of their classes before completing more than 49% of the enrollment period, the student may no longer be eligible for the full amount of federal financial aid the student was originally awarded.

The regulations prevent students from enrolling in modules spanning the period, completing a portion of the period, and retaining all aid for the period. 

Schools can determine whether a student enrolled in a series of modules is a withdrawal by asking the following questions:

1. After beginning attendance in the payment period or period of enrollment, did the student ceases to attend, or fail to begin attendance in a course s/he was scheduled to attend?

If the answer is NO, this is not a withdrawal.

If the answer is YES, go to question 2.

2. When the student ceased to attend or failed to begin attendance in a course s/he was scheduled to attend, was the student still attending any other courses?

If the answer is YES, this is not a withdrawal; however other regulatory provisions concerning recalculation may apply.

If the answer is NO, go to question 3.

3. Did the student confirm attendance in a course in a module beginning later in the period (for non-term and nonstandard term programs, this must be no later than 45 calendar days after the end of the module the student ceased attending)?

If the answer is YES, this is not a withdrawal, unless the student does not return.

If the answer is NO, this is a withdrawal and the Return to Title IV Funds requirements apply.

Please note: Dropping and withdrawing from all courses on the same day results in a negative impact on Return to Title IV calculations.

Refund Policy for Online Students

The date on which a student notifies the Office of the Registrar of his or her complete withdrawal in writing will be used as the basis for determining tuition refund. Please refer to your department for exact dates. The student will need to contact his or her Financial Aid Counselor to discuss the financial implications of the withdrawal. The student will need to complete a withdrawal form to complete the process. Complete Withdrawal: https://www.utica.edu/forms/complete-withdrawal

Please note that this may affect any financial aid and the billing statements.  Any concerns, please contact a Financial Aid Counselor in the Center for Student Success at 315.792.3179 or sfs@utica.edu

Refund Schedule:

• Tuition (complete withdrawal)
  • 100% refund on or before the scheduled drop/add deadline for the period of enrollment (up until midnight EST)
  • Thereafter, no refund will be given

Undergraduate Accelerated Bachelor of Science in Nursing (ABSN) Students

The date on which a student notifies the Office of the Registrar of his or her complete withdrawal in writing will be used as the basis for determining tuition refund. Please refer to your department for exact dates. The student will need to contact his or her Financial Aid Counselor to discuss the financial implications of the withdrawal. The student may need to receive an official withdrawal code from the Financial Aid Counselor to complete the process. Any refund resulting from completion of the process will be issued within 30 days.  Title IV recipients, please be aware, any financial aid withdrawal calculations are based on the last date of academic activity in the course(s).

Please be aware - this may affect any financial aid and the billing statements.  Any concerns, please contact a Financial Counselor in the Center for Student Success at 315.792.3179 or sfs@utica.edu

• Tuition (Complete Withdrawal)
• 100% refund on or before the scheduled drop/add deadline for the period of enrollment (up until midnight EST)
• Thereafter, no refund will be given

Net Price Calculator

Utica University ‘s Net Price Calculator is a tool designed to provide first year students and their families an early indication of what the net price for a Utica University education may be based on academic achievement and need. Each student’s calculator results will include the amount and types of financial aid s/he may qualify for if s/he enrolls at Utica as a full-time college freshman. A more accurate financial award package is provided upon admission with a valid FAFSA (Free Application for Federal Student Aid). http://www.utica.edu/npc

Tuition and Expenses  

Tuition and Expenses

Tuition at Utica University is payable on a per semester basis, plus applicable fees. In the face of rising costs, charges will be subject to change.

Due to the many variables in computing off-campus expenses for food and lodging (e.g., students sharing expenses, availability of transportation, etc.), students should consider off-campus expenses to be at least equal to those for students living on campus.

Tuition and Fees:

ABSN Program

Tuition Deposit: $500 (non-refundable)

Tuition: $920 per credit hour

Program Fees*: $340 per semester

One-Time New Student Enrollment Fee - $375

Approximate total tuition (4 semesters): $61,459

What costs are NOT COVERED and are billable?

Health Insurance (required to carry):

Fall 2023: $1,004.95
Spring 2024: $794.77
Summer 2024: $604.28

Health insurance is required for all students in the program.  Utica University will charge your account to ensure the requirement.  If you carry your own health insurance, this charge can be waived at www.utica.edu/health-waiver. 

(NOTE: You will be asked to upload an image (back/front) of your health insurance card to the Student Health Insurance Waiver portal. Please ensure that the image file size is less than 2MB.)

Health Insurance Waiver Deadlines:

• Summer 2023 deadline - 05/25/2023
• Fall 2023 deadline - 09/30/2023
• Spring 2024 deadline - 02/05/2024
• Summer 2024 deadline - 05/25/2024

This will be verified by Haylor.  Students who have been found to not have health insurance will automatically be re-enrolled in Utica’s Health Plan and will be charged accordingly. 

What costs are NOT COVERED and are non-billable?

Living and Personal Expenses:

Transportation - $859

Living Expenses - $6,250

Personal Expenses - $550

The following tuition and fees are effective Summer 2024

ABSN Semester 1 - 13 Credit Hours

Tuition - per semester                                         $11,960

Program Fee - per semester                               $340*

Book Charge                                                       $1,160

Total Cost Semester 1:                                               $13,640

ABSN Semester 2 - 17 Credit Hours

Tuition - per semester                                        $15,640

Program Fee - per semester                              $340*

Book Charge                                                      $1,140

Total Cost Semester 2:                                               $17,120

ABSN Semester 3 - 16 Credit Hours

Tuition - per semester                                        $14,720

Program Fee - per semester                              $340*

Book Charge                                                      $437

Total Cost Semester 3:                                              $15,497

ABSN Semester 4 - 13 Credit Hours

Tuition - per semester                                       $11,960

Program Fee - per semester                             $340*

Book Charge                                                     $234

Total Cost Semester 4:                                              $12,534

*ABSN Program Fees include:

• 1 sets of scrubs
• Original Photo ID Badge
• Kaplan Testing
• General University Fees (technology fee, graduation fee, student activity fee, malpractice fees, lab fees).

All fees and deposits listed above are for the 2022-2023 academic year.

What costs are NOT COVERED and are non-billable? 

Non-billable expenses per semester at full-time study (6+ credit hours):

Books and Supplies:             $350
Living Allowance:                  $2485
Personal Expenses:              $550
Loan Fees:                            $57

*ASRC Students: The total program cost is based on successful completion of each semester.  Repeating a course will cost additional funds.  All students are required to have health insurance coverage.  If you do not have health insurance coverage outside of the school, you will be enrolled in the school’s health insurance plan and pay a separate Student Health Insurance Fee.  This document is based on the ESTIMATED cost of the ASRC Program as of 1/1/2023 and amounts are subject to change.

Payment Plan

Although semester balances are due and payable by a designate date for graduate and undergraduate on-ground students, payment plans are available for the Fall and Spring terms. There is no charge for online students to enroll in Utica University’s Payment Plan. To enroll, the student must log in to his/her Banner Web account. Select “Enter a Secure Area,” enter username and password, and then select “Student Services,” “Student Account,” “Access My Account,” and choose the appropriate option.

Online and ABSN students have a four-payment plan with one-fourth due four days before classes begin. Online and ABSN students should refer to the Academic Calendar for important dates and deadlines.

Financial Responsibility

All students are responsible for any University debts they have incurred, including library fees, parking fines, tuition charges, fees, monetary penalties, fines, and any changes in their financial aid packages. A student will not receive his or her transcript until all bills have been paid. A student who is graduating will not receive his or her diploma until all outstanding debts have been paid.

If a University debt must be referred to outside sources for collection, the student will be responsible for paying any additional collection costs including, but not limited to, reasonable attorneys’ fees and disbursements.