Mar 28, 2024  
Student Handbook 2014-2015 
    
Student Handbook 2014-2015 [ARCHIVED CATALOG - Consult with Your Academic Advisor for Your Catalog Year]

Policies, Procedures, Rules, and Regulations



While this section provides information regarding many of the Utica College policies most pertinent to students, it does not fully encompass all Utica College policies and procedures. Because policies and procedures are regularly reviewed and updated, additional information on policies detailed in this handbook, or the most current version of these or other policies and procedures of the College, may be found in the Online Policies and Procedures Manual, available at www.utica.edu/policies. Links for specific policies are also provided in each section.

Federal, State, and Local Laws

UC and its official representatives cannot condone conduct that is contrary to federal, state, or local laws or ordinances. Each student is expected to comply with regulations that apply to him or her as a citizen of the state of New York and the city of Utica. The Office of Campus Safety will cooperate with law enforcement agencies when appropriate in dealing with legal infractions.

NOTE: The regulations outlined in this section of the handbook are mandated by law or UC policy for the safety of all, and cooperation is essential.

Student Rights and Responsibilities

Utica College is an academic community in which all persons - students, faculty, administration, and staff - share responsibility for its growth and continued welfare. As members of the College community, students can reasonably expect that the following rights will be respected by all College offices, programs, employees, and organizations. Utica College further encourages all members of the College community to endorse, support, and abide by the following statement of values that this community has deemed fundamental to its mission and integral to its growth.

  1. Speech/Expressions/Press
    Students have the right to express themselves freely on any subject provided they do so in a manner that does not violate the Code of Student Conduct or any local, state or federal law. Students in turn have the responsibility to respect the rights of all members of the College to exercise these freedoms.
  2. Non-Discrimination
    Students have the right not to be discriminated against by virtue of the student’s race, color, sex, pregnancy, religion, creed, ethnic or national origin, citizenship status, physical or mental disability, age, marital status, sexual orientation, genetic predisposition, domestic violence victim status or status as a disabled veteran or as a veteran or the Vietnam era or any other protected category under applicable local, state or federal law. This covers admissions, employment and access to and treatment in College programs, services and activities. Students have the responsibility not to discriminate against others in their individual roles or as members of student organizations.
  3. Assembly/Protest
    Students have the right to assemble in an orderly manner and engage in peaceable protest, demonstration, and picketing which does not disrupt the functions of the College, threaten the health or safety of any person, or violate the Code of Student Conduct.
  4. Religion/Association
    Students have the right to exercise their religious convictions and associate with religious, political, or other organizations of their choice in College facilities designated for such purposes provided they do so in a manner that respects the rights of other members of the community and complies with the Code of Student Conduct. Students have the responsibility to respect the rights of other members of the College community to free exercise of their religious convictions and to free association with organizations of their choice.
  5. Privacy/Search/Seizure
    Students have a right to privacy consistent with Utica College policies and procedures. Students have the responsibility to respect the privacy of other members of the College community in person and in their place of residence.
  6. Academic Pursuits
    Students have the right to accurate and plainly stated information relating to maintenance of acceptable academic standing, graduation requirements, and individual course objectives and requirements. Students can expect instruction from designated instructors at appointed class times and reasonable access to those instructors. Students have the responsibility to attend class and know their appropriate academic requirements.
  7. Quality Environment
    Students have the right to expect a reasonably safe environment supportive of the College’s mission and their own educational goals. Students have the responsibility to protect themselves, exercise reasonable behavior, and take precautions to avoid risk.
  8. Governance/Participation
    Students have the right to establish representative governmental bodies and to participate in College governance in accordance with the rules and regulations of the College. Students who accept representative roles in the governance of the College have the obligation to participate responsibly.
  9. Fair Process
    Students have the right to fair process before formal conduct sanctions are imposed by the College for violations of the Code of Student Conduct, as outlined in the Code of Student Conduct. Students have the right to written notice and the opportunity for a hearing before any change in status is incurred for disciplinary reasons unless a significant threat to persons or property exists or as provided for in Utica College policies and procedures.
  10. Confidentiality
    Students have the right to access and control access to their educational records as provided in the federal Family Educational Rights and Privacy Act, also known as the Buckley Amendment. These include the rights to view and challenge the content of specified records, to control the release of personal and academic information to third parties, and to suppress all or some information categorized as “directory information” by legislation.

Code of Student Conduct

Utica College is a community committed to the principles of civility and fairness in pursuit of a purposeful academic experience. Students (residential, commuter, and online), staff, and faculty can expect that every interaction will be governed by the values of the college - lifelong learning, ethical behavior and integrity, honest communication, and the well-being of others. These are integral components of Utica College. The Code of Student Conduct articulates the connection between student behavior and these norms and expectations of the college community.

Each student is responsible for his/her conduct from admission to Utica College to graduation. Students are expected to know and uphold the Code of Student Conduct, as well as abide by local, state, and federal law. When the Code is not upheld, students will face action through the conduct process. While most alleged violations of the Code of Student Conduct occur while the student is on-campus, students involved in off-campus incidents may also be charged through the College’s Conduct process. This occurs when the alleged incident adversely affects members of the College community, interferes with the daily lives of local residents, and/or jeopardizes the College’s positive public relationship with the community/public.

Please be aware that, as noted in the Code of Student Conduct, instances of academic dishonesty may be referred to the Academic Standards Committee by the Office of Student Affairs, and instances of academic misconduct may be referred by the Academic Standards Committee to the Office of Student Affairs for possible action through the student conduct process.

Student Conduct Process

The Utica College student conduct system is intended to support the mission of the College through educating students about appropriate behavior and fostering a community where academic success can occur. In addition, we seek to inspire the development of future leaders and responsible citizens by engaging students in responsible and ethical decision-making.

Utica College strives, through its student conduct system, to fairly and equitably address behavior that has a negative impact on the members of the College community in order to:

  • Foster a sense of community that allows every member to comfortably live, work, and study in an atmosphere of mutual respect;
  • Protect the rights of all members of the College community;
  • Hold students accountable and responsible for their actions;
  • Provide a conduct process in which there is the opportunity for participants to experience personal growth and appreciation for the responsibilities of living in a community;
  • Assist students in developing alternatives to inappropriate behavior.

For information about the student conduct process, please see the student conduct webpage at www.utica.edu/student/conduct. Questions about the Utica College student conduct process and procedures can also be addressed to the Office of Student Affairs, room 205 Strebel Student Center, (315) 792-3100.

Jurisdiction

The College has jurisdiction over all alleged violations of the Code of Student Conduct by any student(s) or student organization(s) that may be brought to its attention. Jurisdiction extends to alleged misconduct that takes place on College-owned or controlled property and alleged misconduct that takes place at any College sponsored event. Jurisdiction may extend to alleged misconduct that has a significant impact on the educational mission and well-being of the College or well-being of a student or student organization that takes place at any location off campus.

Housing Policy

Utica College’s goal is to offer students diversity in housing while maintaining the College’s resident student population at a level that permits UC to maximize student services. The following housing policies have been adopted to achieve that aim. Under normal circumstances, these policies will be respected in the assignment of residence hall space:

  • Housing assignments for returning residential students are processed on a seniority basis by academic class standing, as well as on their academic performance and conduct history. A $200 room deposit is required prior to the room selection process. The schedule for housing is established by the Office of Residence Life including deadlines for deposits. All returning residential students may apply for housing during the spring semester provided their room deposits have been paid. See the “Schedule of Tuition, Fees, and Deposits” section of this catalog for room charges.
  • Returning students may apply in groups for rooms in Tower, Bell, Burrstone, Alumni, or Boehlert Hall. Selection for Alumni Hall, Boehlert Hall, Tower Hall, and Bell Hall is based not only on seniority, but also on academic performance and conduct history. A limited number of single rooms are available in Tower, Bell, North, and South Halls. Rooms in Burrstone House are assigned primarily to two students. Each of these accommodations will be assigned according to the current housing selection guidelines. Double occupancy rooms are the most common housing accommodations available at Utica College.
  • When a vacancy occurs in the apartment, in a suite, or in a double room, a student has the following options:
    • the student may move voluntarily to another room to fill an existing vacancy; or
    • the Office of Residence Life will assist the student in finding a compatible roommate to fill the vacancy; or
    • the student may be moved by the Office of Residence Life to another room to fill an existing vacancy; or
    • the student may pay the additional cost to lease the room as a double-single for the remainder of the semester (if space is not needed).
  • Exceptions to the above procedures may be granted by the director of residence life.
  • Students desiring to be released from the College’s student housing requirement or academic year housing agreement need to request permission from the director of resident life. Release requests should detail a medical necessity or significant change in financial situation. Students who will be departing the College, or leaving student housing for an approved internship, affiliation, or study abroad program must notify the Office of Residence Life before the end of the prior semester. Students who reside on campus beyond the second week remain responsible for the payment of all housing charges until the end of the occupancy term. Charges for board will be on a pro-rated basis through the ninth week of each semester. Requests to withdraw must be given not less than seven days prior to the intended withdrawal date. Housing agreements are binding for an entire academic year. Exceptions are granted by the director of residence life.

Residence Hall Guidelines

The following guidelines are necessary to assist with the safety, well-being, and overall administration of the residence halls. Each student is responsible for knowing and following the guidelines, and for complying with requests of staff members in their efforts to maintain a reasonable degree of order throughout the residence halls. Any changes that may occur in these guidelines will be clearly posted and/or distributed in student mailboxes, or through Utica College e-mail.

While all students living in the residence halls have responsibility for the development of adequate community life for all, it is the special responsibility of the residence life staff to assist residents in maintaining order in the residence halls. Staff members represent the division of student affairs in the residence hall, and their request for cooperation and compliance with policies should be taken seriously. Incidents of failure to cooperate with the residence life staff will be referred to the coordinator of student conduct systems and may ultimately be dealt with through the student conduct system. While the College wants to offer as much freedom as possible within the residence halls, the College also must expect responsible participation on the part of all students. For further information, contact the Office of Residence Life or the Office of Student Affairs. Students are also urged to review their housing agreement, available on-line at www.utica.edu/HousingAgreement

General Regulations

Check In

When students arrive on campus the resident assistant will have previously inspected each room. To avoid being held responsible for previous damages, each student must complete a room condition report. This is the opportunity for students to point out to staff members any conditions or damages that existed prior to moving into the room. Rooms will be inspected on a regular basis for damages, and students will be billed accordingly if damages are found. Students may check out of their rooms together with a residence life staff member or use an express checkout option when moving out of their rooms. Using the express checkout option, however, means a student waives their right to appeal any assessed repair or cleaning charges.

Electrical Appliances

Because of the risk of overloading circuits or creating fire hazards, certain electrical appliances are not permitted in the residence halls. These include but are not limited to, immersion heaters or other similar coil devices, toasters or toaster ovens, broilers, grills, griddles, hot plates, hot pots, electric frying pans, heating coils, space heaters, air conditioners, and sun lamps. In addition, in North Hall, South Hall, Boehlert Hall, Burrstone House, Bell Hall, and Tower Hall the following appliances are provided in the kitchen areas:

a microwave, sink, stove, and an oven. Appliances that are permissible for use in all students’ rooms include: radios, stereo equipment, televisions, VCRs, small refrigerators (no larger than 3.0 cubic feet), electric hair dryers, razors, coffee makers, popcorn poppers, and irons. The Office of Residence Life provides a “packing guide” of suggested items to bring to campus and a list of items to leave at home. The guide will be mailed to new students with student housing forms prior to students’ arrival on campus, and is available on the Office of Residence Life Web page. If in doubt about an electrical appliance, check with the residence life staff.

Fire Regulations

All College residence halls are smoke-free. If students or visitors to the residence halls wish to smoke, they must do so outside at designated areas. All necessary precautions against fire are expected of each student.

Fire alarms and equipment (hoses, extinguishers, smoke detectors, sprinklers, etc.) are not to be used except in case of the emergency for which they were intended. Tampering with any safety devices or equipment is a serious offense. The failure of such equipment, if misused or damaged, becomes a threat to the safety of all. For further information, see the “Fire Equipment ” listing in the “Campus Safety” section of this handbook.

Fire drills will be held at least once each semester and may be either announced or unannounced; all persons in the building at the time of the fire drill are required to participate by immediately vacating the premises by the nearest exit. Fire drill instructions will be provided early in the first semester.

Fire Safety

The best approach to fires is prevention. Check all your electrical appliances such as radios, TVs, stereos, computers, and lamps to see that cords are not frayed and that plugs are in good condition. Only multiple plug strips with a circuit breaker may be used when decorating your room, suite, or apartment; other extension cords are not permitted. Be sure that posters, draperies, and other flammable items are not located over or near light fixtures and lamps. Posters, fishnets, and tapestries are not permitted on the ceiling or hanging in any door entrances. Candles, incense, and lofts are strictly forbidden for safety purposes.

Residence life staff members will review these regulations with you, and are responsible for their enforcement. Check all posted fire safety information on the back of your room door. When an alarm sounds, evacuate by way of the nearest exit.

You must leave the building, even if the alarm is determined to not be fire related. Failing to evacuate a building during a fire alarm is viewed as a very serious offense, as you needlessly risk endangering yourself and others. Students who choose not to evacuate face conduct action and sanctions ranging up to removal from housing and/or the College.

Additionally, the activation of false alarms is extremely serious. (The same is true of tampering with any other life safety equipment.) This inconveniences other residents and may pull the fire department away from actual emergencies. Students face disciplinary action for falsely activating an alarm, and may be removed from housing and/or the College. Students may also face the minimum penalty in New York state for activating a false alarm, which is a fine of up to $1,000 and/ or one year in prison. Any student who is responsible for a fire alarm, whether the activation is accidental or willfully caused by the student, will be assessed the $50.00 fee from the City of Utica as charged to the College.

Firearms and Weapons

Firearms, spring-loaded and air-propelled pistols, BB and pellet guns, and all other weapons are prohibited from residence halls and UC premises. New York state law prohibits any firearms on campus, under severe penalties. For more information, see the “Firearms and Dangerous Weapons ” listing in the “Campus Safety” section of this handbook.

Firecrackers

Firecrackers, sparklers, fireworks, and other explosive materials cannot be used or kept in the residence halls or on UC property; in fact, such materials are illegal in New York State.

Gambling

Gambling of any kind is not permitted in the residence halls.

Hall Sports

Sports are not permitted in the residence halls. This includes, but is not limited to, the throwing of balls, tossing Frisbees, hackey-sac, rollerblading, and the use of squirt guns. Hall sports can damage facilities, activate fire alarms or sprinkler systems, and injure other residents.

Motor Vehicles

Automobiles belonging to students must be registered with the Office of Campus Safety within 48 hours of their arrival on campus. Resident students are required to use parking spaces designated for their use rather than other campus lots which are for the convenience of faculty, staff, commuting students, and visitors. For further information, refer to the “Campus Safety”  section of this handbook and/or the Parking and Traffic Regulations brochure published by the Office of Campus Safety.

Pets

Because of city and state health regulations, students are only allowed small tanks with fish in the residence halls. No other pets are allowed.

Room Changes

Students must receive approval by their area coordinator or the director of residence life in order to change rooms. The Office of Residence Life dictates specific times when room changes may be made. Students who change rooms without permission may be subject to action through the Student Conduct Process and will be held responsible for damages in their designated room/suite.

Solicitors

No personal soliciting, door-to-door selling, or poll-taking is allowed on campus by members of the College community or by external individuals or organizations without the written permission of the Vice President for Financial Affairs and Treasurer. Exceptions are routinely made for course research projects, and student organizations and College groups may contact the Student Activities office to reserve a table in the Strebel Student Center or in Addison Miller White Hall. External groups and commercial vendors may reserve a table in the Strebel Student Center only, through the Office of Student Activities. No personal soliciting, door-to-door selling, or poll-taking is allowed in the residence halls by residents, other members of the College community or by external individuals or organizations. Exceptions may be granted only by the director of residence life.

If a student is approached by a salesperson or solicitor, this should be reported immediately to a College staff member. The complete Solicitation Policy is available in the Club & Organization Manual, in the Office of Financial Affairs and Treasurer, or on-line at www.utica.edu/policies.

Social Regulations Open Hall Policy

The College has determined that UC will have open halls. This means that students can have friends in their rooms at times of their choosing, as long as the rights of others are being respected. Through common courtesy, roommate(s) should be informed ahead of time, if possible, of anticipated visitors. Each student is responsible for his or her guest’s behavior, and any damages incurred will be billed to the student. All guests must be invited, signed in, and escorted at all times. Cohabitation between members of the opposite sex is not permitted in the residence halls. All overnight guests must be signed in at the front desk of the residence halls and cannot stay longer than a 72-hour period. Area Coordinators can limit the number of guests per room/apartment. Area Coordinators also have the right to restrict a guest (for up to 72 hours or until the Office of Student Affairs can be notified) from visiting a certain room or hall. UC provides safety officers during the night in most buildings. This policy is under constant review by the Director of Residence Life and the Dean of Students.

Alcoholic Beverages

Resident students are allowed to have alcohol in their rooms with the following restrictions:

  • All state and local regulations apply to the consumption of alcohol in the residence halls. UC cannot condone the use or consumption of alcohol by students under the 21-year-old New York state drinking age. Students who are 21 years old or more may possess a maximum of one case of beer per student. The amount of liquor allowed per student of legal drinking age is at the area coordinator’s discretion. Guests are not allowed to bring alcoholic beverages into the residence halls.
  • Students of legal drinking age may consume alcoholic beverages in the privacy of their rooms or in the room(s) of students who are also 21 years of age. No open containers of alcohol are allowed in public areas (hallways, lounges, residence hall lawns, etc.).
  • North and South Halls, as primarily first year student buildings, are considered to be “dry” buildings. Students regardless of age are not permitted to bring alcohol into the buildings or have alcohol in their rooms.
  • Neither beerballs nor kegs are allowed in the residence halls. Items which may encourage high consumption, such as funnels, beer-pong tables, etc., are not permitted in or outside of the residence halls.
  • Students living in the residence halls need to be especially responsible for their own behavior at all times. Intoxication and public drunkenness, especially when it leads to destruction, quiet hour violation, injury, or unacceptable behavior, will not be tolerated.
  • Students who are of the 21-year-old drinking age will be held responsible, under New York state law, should they provide a minor with alcoholic beverages. UC cannot assume any additional liability, other than that which now exists, for the safety of the residents. Students are expected to learn their limits and accept responsibility for their behavior.

Planning Events

The residence life staff plan a variety of programs based on the needs of their residents that they hope will be of interest and enjoyment to the students. The staff welcomes new ideas for events.

Quiet Hours

Every student living in the residence halls is here for one reason - to earn a degree in the field that he or she has chosen to study. In order to ensure adequate quiet for studying and sleeping purposes, UC has quiet hours as designated in the residence halls. However, 24-hour courtesy hours always are in effect. A student should not play radios, TVs, and/or talk at a level that will disturb others. At any time, including day time hours, if a student or staff member requests someone to lower the volume of any of the above mentioned, it is expected that the person do so. During finals, 24-hour quiet hours will be in effect.

Public Areas

Since students never know who is going to walk through the front doors and into the lobby, it is expected that students act in a way appropriate for UC students. Any conduct that is inappropriate may be reproved by a staff member.

Maintenance of Property and Services

Maintenance of College Property

Each student is responsible for the condition of his or her room and the furniture for the time that he or she lives there. At the beginning of the semester, each room will be inventoried by the resident assistant. Students are to indicate any damages that the room already has incurred. At the end of the student’s occupancy, a staff member will review the room with the student. Student rooms/apartments are inspected by a professional staff member after the occupant’s departure. Normal wear and tear is taken into consideration during inspection. Students will be charged accordingly for any damages not listed on the inventory form. Failure to have a room form in UC files can result in the student(s) being charged for all damages in the room. Students who choose the express checkout option when moving out of their rooms. Using the express checkout option, however, means a student waives their right to appeal any assessed repair or cleaning charges.

Maintenance of Common Areas

In addition to responsibility for their rooms, students share responsibility for areas used in common (e.g., lounges, bathrooms, hallways, etc.). UC will make every effort to keep these areas well-equipped, clean, and in repair. When it is determined that resident students have deliberately damaged these common areas, the area coordinator is authorized to collectively charge students for such damages.

Personal Property

Each student is responsible for respecting personal property of others; another student’s personal possessions should not be borrowed without permission.

Public Area Furnishings

Furniture is provided for student use in the public areas (lobbies, study lounges, game rooms, etc.) for the use of all residents in the hall. Relocation of public area furnishings is prohibited and is considered to be theft.

Housekeeping

The care and cleaning of the rooms is the responsibility of the students. Brooms and vacuums may be borrowed upon request. Students in Alumni, Bell, Boehlert, Burrstone, and Tower Halls are expected to clean the bathrooms within their assigned living unit. Maintenance personnel will clean the hallways, common bathrooms, and public areas. However, students are requested to exercise care and consideration in maintaining these areas as they use the common facilities. Because of the type of building materials used, tape, nails, and tacks cause damage to wall surfaces. Such damage may be charged to the student.

Removal of Trash

Each room is furnished with a wastebasket. Students should empty their own wastebaskets into the centrally located pail on each floor. Large amounts of garbage should be placed directly in the outside hall dumpster. Students should not leave their wastebaskets outside their rooms. Recycling bins are located through- out the halls and should be used accordingly.

Repairs

Any repairs necessary to the building, the equipment, or the furnishings should be reported to a resident assistant or the area coordinator responsible for that building immediately. The area coordinator will submit a work order for repairs. Students should use the online work order system to report any room/suite damages. Repairs left unreported by students may be charged to those students.

Regulations on the Use of Alcohol and Other Drugs at Utica College

Alcoholic Beverages in the Residence Halls

Resident students are allowed to have alcohol in their rooms with some restrictions. See the Residence Life  section of this handbook for additional information.

Use of Alcohol at Athletic Events

Utica College sponsors an extensive athletic program with the intention of providing a healthful and beneficial educational experience for athletic participants, and a satisfying and spirited experience for spectators. Consistent with this philosophy, alcoholic beverages are usually not permitted at any College sponsored athletic event.

Alcohol is generally not permitted on campus, except at organized events approved in advance by the president of the College or his/her designee. Accordingly, “tailgate” parties or other pre- or post-game social events where alcohol may be served are not permitted on campus, unless they are sponsored by the College or an approved campus organization and have received approval in advance. At such events, alcoholic beverages may be served, in accordance with state law, only by a licensed distributor.

Because of the close association between tailgating and alcohol, no informal tailgating or similar events will be permitted on College property.

College organizations wishing to sponsor a social event in connection with an athletic event should contact the vice president for student affairs and/or the dean of students or, in the case of alumni groups, the chief advancement officer.

Promotion of Events Where Alcohol is Served

The following procedures govern the promotion of all events where alcohol is served. All student organizations promoting events where alcohol is served must have their ads approved by the assistant director of student activities. All individuals, clubs, and organizations which promote events on campus must have their ads approved by the Office of Student Activities prior to posting, and must adhere to the following guidelines:

  • Advertisements, flyers, banners, etc. for events where alcohol will be served may not list specific drink specials, prices, brand names, or contain language which can be construed as to encourage intoxication. Such advertisements may, of course, include the name of the establishment where the event is being held and may also note the fact that drink specials will be in effect.
  • Advertisements, flyers, banners, etc. for events where alcohol will be served must prominently display a message promoting safe driving practices, such as “Don’t Drink and Drive.” It is also recommended that such advertising contain a reminder that those who wish to consume alcoholic beverages must be 21 and be able to provide proof of age. The phrase “I.D. a must” or similar language is acceptable for this.
  • Advertisements, flyers, banners, etc., which do not conform to the above mentioned regulations will be removed from College property. Persons or organizations will be held accountable for the violation. Moreover, such advertisements in the residence halls must only be displayed on designated bulletin boards, and larger publicity items (e.g. banners) are limited to one per lobby.
  • It is expected that organizations promoting events in campus buildings will be guided by common sense and good taste. The College reserves the right to remove promotional materials which can be construed as racist, sexist, or otherwise offensive to members of the College community. The director of student activities will have the sole discretionary responsibility to make this decision.
  • Advertisements must comply with the Utica College Posting Policy, and are not to be placed on public doors, car windshields, or windows, or distributed door-to-door by any organizations or vendors. Any individual or organization found to have violated the policy will have all posters removed from all halls, classrooms, and administrative buildings. As a penalty for violating the policy, the individual or organization may lose the privilege of posting for a period of time determined by the director of student activities. Repeated violations will result in more severe disciplinary action.

Utica College Annual Notice Regarding Drug and Alcohol Abuse Prevention Policies

Utica College is required by federal law to provide the following notice to all students and employees. This notice is provided via email to ensure that the distribution is as effective and efficient as possible.

Utica College is committed to protecting the safety, health, and well-being of all students, employees, and invitees in the Utica College workplace and the Utica College community at large. Alcohol and drug use and abuse can be very disruptive, often adversely affecting one’s quality of work and performance and posing serious health risks to users and others, resulting in a negative impact on productivity and morale.

Utica College recognizes that early intervention and treatment, as well as a strong support system, improve the success of rehabilitation. Utica College has therefore established a drug and alcohol abuse and prevention program that balances the College’s respect for the individual’s choices with the need to maintain a drug-free environment and prevent alcohol and substance abuse. Utica College encourages individuals to voluntarily seek help with drug and alcohol problems.

Utica College policies concerning a drug-free workplace and drug and alcohol abuse prevention are consistent with all federal and state laws, regulations, and orders, including, but not limited to, the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989 (as amended).

Policies and Procedures for Planning Events

Scheduling Rooms for Meetings and Activities

Student groups who wish to use a College room for a meeting or activity should do so by signing on to ems.utica.edu from any campus computer. Receipt of the electronic approval of a facilities request from the Office of Student Activities indicates confirmation and approval of the request for facilities and equipment. Sponsoring organizations requesting security must contact the Office of Campus Safety as soon as reservation confirmation is received from the Office of Student Activities.

Most meetings, activities, and events are scheduled on a first-come, first-served basis; however, certain events may have priority over others. The office requests that when possible, events should be scheduled two months in advance. Individuals wishing to schedule events less than 60 days in advance may do so provided that the new event does not draw upon the same audience as the events previously scheduled for the same date.

Scheduling the use of Dining Commons, including the Faculty and Conference Dining Rooms, must be done with the Office of Campus Dining Services Monday through Friday from 10:00 a.m. to 4:00 p.m.

Event management meetings are held every Monday during the academic year. A representative from the organization(s) sponsoring the event should attend an event management meeting at least two weeks prior to the date of the event being planned.

For further information on scheduling a meeting, activity, or event, contact the Office of Student Activities at www.utica.edu/student/activities

Rules and Regulations for Campus Parties that Require Campus Safety

There are specific rules and regulations in place intended for any campus event hosted by a student organization in which there is a reasonable expectation that a large number of non-Utica College students will be in attendance. Such regulations include planning with, and the approval of, your adviser, the director of student activities, and the director of campus safety. If you or your organization is planning on hosting one of these events, submit the Late Night form, which can be found at www.utica.edu/student/activities/forms.cfm, and consult with the director of student activities for specific information regarding requirements you must meet prior to your party taking place.

Additional Policies Regarding Programming and Events

In addition to policies cited and reviewed throughout this handbook, policies such as the Utica College Posting Policy, the Utica College Solicitation Policy, and the Policy on Political Activity may have implications for organizations and individuals as they plan and advertise programs on the Utica College campus. Students or student groups are urged to consult these policies before proceeding with their plans.

The specifics of these and other relevant policies can be found by contacting the Office of Student Activities and/or the Office of Student Affairs, or at www.utica.edu/policies

Utica College Policy on Smoking and Tobacco Use

It is the policy of the College to achieve a smoke free environment in accordance with Public Health Law, Article 13E, Section 1399 paragraph 02a “Smoking shall not be permitted and no person shall smoke in any indoor area open to the public in all public and private schools including elementary and secondary schools, colleges, universities and other education and vocational institutions.”

As we learn more about the harmful effects of involuntary smoking, the public interest in non-smoking rules grows. There has been an increasing amount of new legislation on tobacco products and their use. Furthermore, based upon the negative health effects of smokeless tobacco and on the recommendation of the American College Health Association, it is also the policy of Utica College to restrict the use of smokeless tobacco as defined in the policy. For information about smoking and tobacco use on campus, including smoking cessation programs, see www.utica.edu/smokingpolicy

Utica College’s Policy on Unauthorized Distribution of Copyrighted Material and Unauthorized Peer-to-Peer File Sharing

Utica College is committed to educating the Utica College community concerning unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing. Users of the Utica College computing network are prohibited from the unauthorized copying, distribution, alteration, use, or translation of copyrighted materials, software, motion pictures, music, or other media without the express written permission of the copyright holder.

Violation of this policy puts users at risk for losing computing privileges, being charged with a violation of the Utica College Student Code of Conduct and resultant disciplinary sanctions, being disciplined as an employee, and/or facing civil or criminal liability.

The following links on Utica College’s website set forth Utica College’s file-sharing policies and provide access and information to help users comply with those policies:

  • Utica College policy on Copyright and Peer-to-Peer File Sharing: www.utica.edu/policies
  • How you can legally access music, movies, games, software, and other copyrighted materials: www.utica.edu/legaldownloads
  • Copyright laws, copyright protections and your rights: www.copyright.gov/title17/92chap5.html
  • Peer 2 Peer and U @ UC, a tutorial: www.utica.edu/p2ptutorial
  • While file sharing is not in and of itself illegal, unauthorized file sharing of copyrighted materials, including music and motion pictures, is a violation of copyright laws and can subject you to civil and criminal sanctions. In addition, downloading and/or using peer-to-peer software can be hazardous to your computer and the Utica College network, as many shared files can contain spyware or viruses.
  • For the full disciplinary procedures as outlined in the Copyright and Peer-to-Peer File Sharing policy, please see www.utica.edu/sharingpolicy or the College’s established disciplinary procedures for faculty, staff, and students.

Utica College additionally takes its obligations pursuant to the Digital Millennium Copyright Act (DMCA) very seriously. If Utica College receives a notice concerning a possible infringement, the DMCA requires Utica College to take certain steps to ensure illegal file sharing or other copyright violations occurring on the Utica College network have been stopped. If Utica College receives such a notice about copyright-infringing material on your computer, your computer privileges will be temporarily suspended and you will be required to remove the infringing material from your computer.

Utica College’s Policy on Credit Card Marketing

Utica College permits advertising, marketing, and merchandising of credit cards on the Utica College campus only for those companies and organizations that adhere to the conditions of the College’s Credit Card Marketing Policy and as required by law. All companies and organizations wishing to market credit cards on the Utica College campus must obtain the written permission of the director of student activities. The full policy may be found here.

Utica College’s Policy on Hazing

Hazing is against New York State Law and is a violation of Utica College’s Code of Student Conduct. Hazing of any type will not be tolerated. Hazing includes, but is not limited to, any action or situation that recklessly or intentionally endangers mental or physical health or involves the forced consumption of alcohol or drugs for the purpose of initiation into or affiliation with any organization.

All members of the Utica College community are covered under this policy; however, resolution of charges may differ depending upon whether the individuals involved are students or employees of the College. For additional information on the hazing policy, examples of activities that would be considered to be hazing, and information on how to report potential hazing violations, see the Utica College’s Online Policies and Procedures Manual at http://www.utica.edu/policies

Utica College’s Policy on Hate Crimes

Utica College is committed to the maintenance of an environment that is supportive of its primary educational mission and free from exploitation and intimidation. The College will not tolerate actions of hatred based upon bias and prejudice of any type. Such acts include, but are not limited to, acts involving violence, intimidation, and destruction of property based upon bias and prejudice where victims are intentionally selected, in whole or in part, because of their race, color, national origin, ancestry, gender, religion, religious practice, age, disability, or sexual orientation.

Any individual who believes she or he is a victim of hate or bias-related crimes is encouraged to notify the Office of Residence Life (either 792-3285 or through the area coordinator on duty), the Office of Campus Safety (792-3046) or the Office of Student Affairs (792-3100). Students also have the option of notifying local law enforcement authorities and will be assisted in doing so.

For the full policy on bias-related crimes, New York State laws and penalties for bias and hate crimes, and resources available for victims of such actions, see link to policy.

Utica College’s Missing Persons Policy

All students who reside on campus have the option to identify an individual to be contacted by Utica College no later than twenty-four (24) hours after it has been determined the student is missing. Students may register the confidential contact information by contacting the Office of Campus Safety and filling out a missing student contact form. Confidential contact information will be accessible only to authorized campus officials and law enforcement, as appropriate.

If someone has any reason to believe a student is missing, he or she should contact the Office of Campus Safety at (315) 792-3046 immediately. Utica College has established notification procedures to determine if a student is missing.

If it is determined a student has been missing, Utica College will notify the appropriate law enforcement agency and the confidential contact identified by the student no later than 24 hours after the determination is made. In addition, if the missing student is under the age of 18 and is not an emancipated individual, the Vice President for Student Affairs, the Dean of Students, or his/her designee is required to notify a custodial parent or guardian no later than 24 hours after the time that the student is determined to be missing.

No later than 24 hours after determining a student is missing, the Vice President for Student Affairs or his/her designee will notify the following college officials:

  • President
  • Provost
  • Executive Vice President/Chief Advancement Officer
  • Vice President of Financial Affairs
  • Dean of Students
  • Assistant Vice President for Advancement/Marketing Communications
  • Vice President for Legal Affairs

Utica College’s Policy on Sexual Harassment

Policy

Utica College has an obligation to create a work and learning environment for all employees and students that is fair, humane, and responsible - an environment that supports, nurtures, and rewards progress on the basis of such relevant factors as learning and work performance.

All members of the Utica College community have a responsibility to cooperate in creating a climate at Utica College where sexual harassment does not occur. We have zero tolerance for sexual harassment of our students, employees, faculty, and administrators. All members of the Utica College community are prohibited from engaging in sexual harassment.

Members of the Utica College community have a number of resources available to discuss sexual harassment concerns or questions. Available resources include, but are not limited to:

Title IX Coordinator/Deputy Title IX Coordinators:

  • Title IX Coordinator: Lisa Green, Assistant Vice President of Human Resources & Personnel Development, 315-792-3736 or lcgreen@utica.edu
  • Deputy Title IX Coordinator for Students: Alane Varga, Dean of Students, 315-792-3100 or avarga@utica.edu
  • Deputy Title IX Coordinator for Athletics: David Fontaine, Director of Athletics and Physical Education, 315-792-3050 or dsfontai@utica.edu

Other Resources:

  • Campus Safety: 315-792-3046
  • Counseling and Student Development: 315-792-3094
  • Office of Student Affairs: 315-792-3100

These resources afford employees and students the opportunity to discuss a concern or situation and the available options, and also offer employees and students the opportunity to gain information about the College’s formal sexual harassment complaint procedures.

For the full policy and additional information, please refer to Utica College’s Sexual Harassment Policy, which can be accessed at http://www.utica.edu/policies/policies.cfm?id=131.

There will be no retaliation against any individual for reporting sexual harassment or assisting the Title IX Coordinator, or anyone he/she has assigned to investigate, in the investigation of a complaint. Any retaliation against such individuals is subject to disciplinary or conduct action, including verbal and written reprimands, transfers, demotions, and dismissal.

Utica College’s Policy on Sexual Misconduct

Policy Statement:

Utica College is committed to the maintenance of an environment that is supportive of its primary educational mission and free from exploitation and intimidation. Utica College will not tolerate rape, sexual assault, or any other form of nonconsensual sexual activity, hereafter referred to more broadly as sexual misconduct.

Utica College’s policy on sexual misconduct articulates the College’s stance on sexual misconduct, defines sexual misconduct and the concept of consent, and outlines the procedure followed by the College in the event that an incident of sexual misconduct occurs. The College enforces this policy through internal disciplinary procedures, safety programs, and the exploration of and support for external prosecution of alleged offenders through the appropriate external judicial forums. The College supports this policy for students, faculty, and staff through its educational programs and counseling services.

All members of the Utica College community and visitors to the Utica College campus are covered under this policy.

Students who believe they are a victim of sexual misconduct are encouraged to notify the Office of Residence Life, the Office of Campus Safety, or the Office of Student Affairs. Employees, faculty, or other staff who believe they are a victim of sexual misconduct are encouraged to notify the Office of Human Resources. Visitors or invitees to the Utica College campus who believe they are the victim of sexual misconduct are encouraged to contact the Office of Campus Safety.

Counseling and supportive services for victims of sexual misconduct are available both on and off campus. The Counseling and Student Development office is staffed by professional counselors who are trained in crisis counseling and sexual assault issues, and is open during the normal business hours of the College. Employees, staff, and faculty are encouraged to also seek counseling through the Employee Assistance Program

Individuals who wish to discuss issues of sexual misconduct with counselors not connected with the College are encouraged to call Oneida County’s YWCA Domestic and Sexual Violence Services (315/797-7740) for 24 hour crisis services, some short-term counseling, and assistance in dealing with medical and law enforcement authorities.

For any questions or additional information, contact the Office of Student Affairs, the Office of Residence Life, the Office of Campus Safety, the Office of Human Resources, or the Title IX webpage.

New York State Laws and Penalties for Sexual Offenses

The information provided in the Annual Campus Safety Information and Statistics Report is designed to provide the Utica College community with the applicable laws, ordinances and regulations concerning sexual offenses, as well as the corresponding penalties concerning commission of said offenses as required by New York State Education Law §6432. It is by no means legal advice. Anyone believing they have been a victim of a crime is urged to report that crime and seek help immediately.

Article 130 of the New York State Penal Code defines sex offenses under New York State Law. The text for the applicable laws and the offenses can be found at http://codes.lp.findlaw.com/nycode/PEN/THREE/H/130

Education Records and FERPA

Utica College fully complies with the Family Education Rights and Privacy Act (FERPA) and its implementing regulations. To see the College’s policies and procedures in accordance with the FERPA regulations and understand rights afforded to students with respect to their educational records, please see http://www.utica.edu/academic/registrar/ferpa.cfm

Questions regarding the types of FERPA information maintained by the College and the offices in which that information is maintained can be directed to the Office of the Registrar.

Confidentiality for Student Employees

Students employed by Utica College offices (student employees, resident assistants, or student interns) are considered employees of the College, and as such are sometimes required to handle confidential materials. Student employees complete a notice of employment which includes a statement of confidentiality. If a student knowingly reveals information learned in confidence while working in a College office, the College reserves the right to take disciplinary and/or employment action. Further information regarding expectations for student employees can be found at http://www.utica.edu/policies/policies.cfm?id=88

Students, Title IX and Section 504

Title IX of the Educational Amendments of 1972 is a federal law designed to eliminate sex discrimination in educational programs and activities. Section 504 prohibits discrimination on the basis of disability. All institutions receiving federal funds are required to comply with the laws in the admission and treatment of their students. Responsibility for enforcement rests with the Department of Education which has the power to withhold federal funds from any educational institution which practices discrimination based on sex or disability.

Both acts prohibit discrimination in:

  • Admission to undergraduate public institutions;
  • Admission to graduate and professional educational programs;
  • Access to course offerings;
  • Activities of enrolled students, including academic, extracurricular, and research activities;
  • Career development and placement services;
  • Financial aid (including student employment);
  • Housing or the provision of other living facilities;
  • Athletics;
  • Health services; and
  • Recruitment, hiring, and promotion practices of faculty, staff, and administrators.

What These Acts Mean to Students

Student Activities

  • Students must be allowed equal access to or membership in any extracurricular or academic activity.
  • Membership requirements for student activities must be the same for women and men. (Social sororities and fraternities are exempt from this regulation.) As members of organizations, students must be allowed to participate equally and may not be assigned or denied office or benefits on the basis of sex or disability.

Financial Aid

  • Students must be given equal opportunities to receive financial aid, which includes scholarships, grants, loans, and participation in work-study programs.
  • The College may not give an undue proportion of scholarships to one sex. Sex-restricted scholarships may be offered as long as the total amount offered to both sexes is equal.
  • Complete financial aid programs are included in the College catalog.

Career Services

  • Students must receive nondiscriminatory treatment in personal or academic counseling and in placement service.
  • The College may not employ biased assessment or testing materials.

Athletics

  • Students must be provided with equal opportunities in athletics and access to athletic facilities.
  • Sports offered should serve the interest of members of the College community, both women and men.
  • Women and men must have comparable locker rooms, shower facilities, and sports equipment.

Housing

  • Students must be provided with comparable housing facilities whether they are female or male.

Student Employment

  • Students must be allowed equal access to all student employment and subsequent raises and promotions.
  • Benefits for student employees must be provided equally.

Health Services

  • Students must have access to health care on a nondiscriminatory basis.
  • Medical, hospital, or accident insurance should be available to all students.
  • Comparable services must be made available to both women and men.

Filing a Complaint - Title IX

The College has developed a grievance procedure to address concerns and/or complaints by members of the Utica College community. Information can be found on the Utica College website at www.utica.edu/titleix For further information on this process, students are invited to call or visit:

  • Title IX Coordinator: Lisa Green, Assistant Vice President of Human Resources and Personnel Development, 6 Rhoads Drive (315-792-3736 or lcgreen@utica.edu)
  • Deputy Title IX Coordinator for Students: Alane Varga, Dean of Students, 205 Strebel (315-792-3100 or avarga@utica.edu)
  • Deputy Title IX Coordinator for Athletics: David Fontaine, Director of Athletics and Physical Education, Clark Athletic Center (315-792-3050 or dsfontai@utica.edu)

For Further Information

For students who wish to read the publication Final Title IX Regulation Implementing the Education Amendments of 1972 Prohibiting Sex Discrimination in Education (US Government Printing Office: 1975 0-577-869), an electronic version can be found at www.utica.edu/titleix

The Director of Learning Services has been designated the individual responsible for inquiries, complaints, and coordination of compliance under the Americans with Disabilities Act of 1990 (as amended) and Section 504 of the Rehabilitation Act of 1973. For additional information on services provided for students with disabilities, please see http://www.utica.edu/student/development/learning/

The 504 ADA Compliance Officer for Utica College is Lisa Green, Assistant Vice President for Human Resources and Personnel Development (315-792-3276). For additional information on services provided to Utica College employees, see the Office of Human Resources.