The following online Utica College programs have been approved by the State of Wisconsin:
Online courses at Utica College are delivered in two consecutive, 8-week sessions (D1 and D2) during the summer, fall, and spring semesters. Students enrolled in online courses should not expect to be exempt from coursework for any holidays during these terms. The college provides a four-week break between the end of the fall D2 and the beginning of the spring D1 sessions during which no coursework is delivered.
In addition to the information found in the main catalog, the following applies to ability-to-benefit students.
Ability-to-benefit students must demonstrate eligibility for financial aid in one of the following ways:
- Obtain a letter from local school district officials confirming they have received an education “substantially equivalent” to instruction given to students graduating high school in the public schools; or
- Take and pass the GED test.
The number of accepted transfer credits will affect the total cost and length of each program. Please refer to the Transfer Credit (Graduate)/Transfer Student Admissions (Undergrad) section for additional information. A maximum of 90 (ninety) undergraduate credits graded B or higher from a regionally accredited institution may be applied to a Utica College undergraduate program at the time of matriculation. A maximum of six graduate credits graded B or higher from a regionally accredited institution may be applied to a Utica College graduate program at the time of matriculation.
Students can access their unofficial transcript through the Utica College Banner system by utilizing their student ID and PIN. The unofficial transcript includes grades from previous terms as well as information regarding academic standing (e.g. academic warning, probation, or dismissal).
If you have not used Banner Web to get your grades before, go to the “How do I …” section of the Current Students web site for instructions: http://www.utica.edu/college/students.cfm
Probationary status is reviewed at the end of every semester. Readmittance from probationary status is not required, as students are not restricted from taking courses while on academic probation. See the “Probation and Academic Dismissal” section of the undergraduate catalog and the “Academic Warning, Probation, and Dismissal” section of the graduate catalog for additional information.
Utica College adheres to the rules outlined in the Federal Student Aid Handbook, Volume 5. A copy of this handbook may be viewed at the following link: https://ifap.ed.gov/fsahandbook/attachments/Vol5MasterFSAHdbk1213.pdf. It is important for students to know that just logging in to an online class does not demonstrate attendance. In order to be considered “attending,” a student must engage in an academically-related activity such as a discussion post, submission of an assignment or exam, or by contacting the instructor with a course-related question. Faculty monitor participation in their courses and, if a student incurs excessive absences, the student’s grade may be lowered, a grade of “F” assigned for the course, or the faculty member may submit an academic alert or withdrawal for the student. These actions will negatively affect a student’s overall GPA, thus putting the student at risk of being placed on academic probation or dismissal.
Success Coaches track student participation every day during add/drop week and then every Monday after that to determine students who may be “at risk.” Students who have not logged into their online course in over a week will be classified as “at risk.”
In order to ensure that all new and continuing students at Utica College who have registered for classes in a given term are actually in attendance, both for the academic success of the student and for the College’s required census reporting to the federal government, the College has developed a student tracking system. Until the end of the third week of classes, efforts are made to identify the presence of students on campus and their attendance in registered courses. Reports on the use of College facilities by way of a student identification card, vehicle registrations, and communication with administrative offices are sent to the Office of Institutional Research for entry into the tracking system. Student attendance is also tracked by way of activity reports from each of the College’s learning management systems for courses delivered online, and a manual entry system of attendance is updated by instructors for on-campus courses.
Faculty provide academic alerts both before and at the end of each semester. If, at the end of the semester, an online student has earned a grade of “F”, faculty are required to also submit the student’s last date of attendance. This information is used to calculate the refund amount for each applicable student. Any student who stops attending his or her classes during the semester without officially withdrawing from the College is considered an unofficial withdrawal. The College is required to return unearned financial aid to the federal government for all unofficial withdrawals in the same manner as students who withdraw officially. For additional information, see “Return to Title IV Federal Refund Policy” and “Return to Title IV Federal Refund Policy for Programs Offered in Modules” in the catalog.
Students who believe that they have been treated unfairly by the College have the right to file a grievance or complaint. Students are encouraged to resolve complaints informally with the faculty or administrators most closely involved in the alleged problem. If a student wishes to take more formal action, the student may file a complaint. Please refer to the “Grievance and Complaint Procedures” section of the catalog.
Wisconsin students dissatisfied with the outcome of their grievances may appeal to the Educational Approval Board, 431 Charmany Drive, Suite 102, Madison, WI 53719
Phone: (608) 266-1996 Fax: (608) 264-8477
Email: firstname.lastname@example.org Website: http://eab.state.wi.us/
Students are encouraged, but not required, to purchase books, materials, and supplies directly from the Utica College Bookstore. Please refer to the Tuition and Expenses section of the undergraduate catalog and the Financial Policies and Procedures section of the graduate catalog for additional information.
Wisconsin Refund Policy for Online Students:
The date on which a student notifies Utica College of his or her complete withdrawal will be used as the basis for determining tuition refund. The student will need to contact his or her Student Financial Services (SFS) counselor to discuss the financial implications of the withdrawal. The student may need to receive an official withdrawal code from the SFS counselor to complete the process.
Provisions for Cancellation:
The student will receive a full refund of all money paid if the student cancels under the provisions of EAB 6.04, EAB 9.04, or due to any misrepresentation in the written materials used by the institution or in oral representations by or on behalf of the institution. Refunds will be made within 10 business days of cancellation.
Tuition and Fees - Provision for Withdrawals:
Wisconsin students are eligible for a 100% refund if they withdraw on or before the scheduled drop/add deadline for the period of enrollment (up until midnight EST). The student has Monday through Friday of the first week of classes to drop in order to receive a 100% refund. The full refund will be made within 10 days of the drop.
A student who withdraws or is dismissed after attending at least one class, but before completing 60% of the instruction in the current enrollment period will follow the schedule below:
||But Less Than
||Refund of Tuition
The school will make every effort to refund prepaid amounts for books, supplies and other charges. A student will receive the refund within 40 days of termination date. If a student withdraws after completing 60% of the instruction, and withdrawal is due to mitigating circumstances beyond the student’s control, the school may refund a pro rata amount.
Please be aware - this may affect any financial aid and the billing statements. For additional details, please refer to the “Return to Title IV Federal Refund Policy” in the undergraduate catalog.
Drop Vs. Withdrawal - What is the difference?
Drop: Remove a course during the designated drop/add period.
Withdraw: Cease attending or leave a course after the designated drop/add period.
More information: If you have any questions about this policy and how it applies to your specific situation, please contact the Office of Student Financial Services at email@example.com or (315) 792-3179. We will be glad to help.
Credit at Utica College is awarded on a semester basis. Total credits required for each Wisconsin approved program, as well as the curricular details, can be found on the applicable catalog page for each program.
Utica College offers a wide range of programs, majors, and services to help prepare students for careers but does not guarantee employment or placement for its students or graduates. The Utica College Office of Career Services advertises employers’ genuine job and internship opportunities using a web-based posting system, UC Career Connect. This system is free and accessible by all students and alumni. Genuine employment is defined as full-time or part-time compensatory positions, either salaried or hourly (not commission-only or salary draw), and does not require the candidate to pay a fee for application procedures, training, membership, products, equipment, or other job-related expenses. In order to comply with Wisconsin Administrative Code 9.02, Wisconsin students cannot be referred to prospective employers based on direct contact with the employer regarding current job openings.